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ELECTION OF A MAYOR FOR THE ENSUING YEAR Minutes: RESOLVED: upon the motion of Councillor Kaur and seconded by Councillor Fitzhenry, that Councillor Mrs Blatchford be elected to the Office of 798th Mayor of Southampton and Chair of the Council for the ensuing year.
The Mayor (Councillor Mrs Blatchford) then made and subscribed to the Declaration of Acceptance of Office.
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ELECTION OF A SHERIFF FOR THE ENSUING YEAR Minutes: RESOLVED: upon the motion of Councillor Fuller and seconded by Councillor Keogh that Councillor Houghton be appointed the 583rd Sheriff of the City of Southampton and Vice-Chair of the Council for the ensuing year.
The Sheriff (Councillor Houghton) then made and subscribed to the Declaration of Acceptance of Office.
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To authorise the signing of the minutes of the Council Meeting held on 18th March 2020, attached. Minutes: RESOLVED: that the minutes of the Council meeting held on 18th March 2020 be approved and signed as a correct record.
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Announcements from the Mayor and Leader Matters especially brought forward by the Mayor and the Leader. Minutes: (i) Annual General Meeting
The Mayor announced that this was a historic day for the City as it was the first time that such a meeting had been held virtually and indeed believed that the City Council were one of the first Councils in the UK to hold an AGM virtually.
Due to new legislation allowing virtual meetings and ensuring there was the right IT platforms and software, no decision making meetings could realistically take place until now.
Accordingly, as the meeting could not be held in the normal way some of the traditional ceremonial parts would not take place today but it was intended to have a further event hopefully later in the year when everyone could meet in the Guildhall and celebrate the Mayoralty and our Citizens and Business Awards.
The Mayor also announced that the Country was in highly unusual and difficult times. Families in the City had lost loved ones to the dreadful coronavirus and indeed the Council had lost one of its valued and long serving employees, Nigel Fulbrook and John Campbell who was one of the City’s Independent School Appeal Members. I would therefore like to pass on both my and the City Council’s sincere condolences to anyone who has suffered such loss.
The Mayor also announced with great sadness that Ex Councillor Mary Lloyd who served as a City Councillor for the Bitterne Ward 2012 -2016 had passed away.
As a mark of respect Members bowed their heads and observed a minute’s silence to remember those who had passed away.
(ii) Meeting Protocol/Virtual Meeting Etiquette, Mobile Phones and Electronic Devices The Mayor announced that there were new etiquette protocols which had been put in place for virtual meetings. As a reminder to Members, please ensure all electronic devices are muted whilst in the virtual meeting, unless you wish to speak. Having two devices operating close to each other may cause feedback.
Members were also urged to use their good sense and behave with courtesy, particularly in not tweeting messages which would otherwise be in breach of the rules or the law. For example, tweeting material discussed in confidential session would be a very serious breach.
Members were requested that if they wish to speak on an item that this was indicated using the chat function. In respect of voting it was noted that it was to be done by way of a negative resolution. When it came to the vote members who intended to either vote against the recommendations or abstain would be asked to say so. All other members who did not would be deemed to vote for the recommendation. This approach would be refined for future meetings.
(iii) Elections
The Mayor announced that as it was known the Local Elections this year had been postponed and all Members whose seats were to be vacant had had an extra year added to their terms of office until the elections scheduled for May 2021 so there were no changes to announce.
Those members ... view the full minutes text for item 4. |
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ELECTION OF THE LEADER To elect a Leader of the Council for the ensuing year. Following the election the Leader will announce membership of the Cabinet. Minutes: The nomination of Councillor Hammond was moved and seconded.
UPON BEING PUT TO THE VOTE IT WAS:
RESOLVED: that Councillor Hammond be elected as Leader of the Council for the ensuing year.
Following his election as Leader, Councillor Hammond informed the Council of his Cabinet and their Portfolio responsibilities.
Deputy Leader and Customer Relations – Councillor Rayment Children and Learning – Councillor Dr Paffey Stronger Communities – Councillor Shields Finance and Income Generation - Councillor Barnes-Andrews Culture and Homes – Councillor Kaur Green City and Environment - Councillor Leggett Health and Adult Social Care – Councillor Fielker
Cllr Fitzhenry raised a question in relation to Marlhill Copse and the current situation.
Mr Ivory, Service Director Legal and Business Operations reported that the matter was subject to civil proceedings in the High Court. Currently there was an interim injunction that protected the trees until final determination of the matter. As a Judicial Review was sought the matter could not be discussed any further at full Council. It was confirmed that the land was owned by Southampton Airport and the City Council’s decision was only in relation to permission to undertake works to trees subject to a Tree Preservation Order on the land.
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ANNUAL REVIEW OF THE CONSTITUTION PDF 289 KB Report of the Director of Legal & Business Operations detailing proposed changes to the Constitution, attached. Additional documents:
Minutes: Councillor Hammond, Leader moved the report of the Service Director Legal and Business Operations detailing the Annual Review of the Council’s Constitution and Councillor Keogh seconded.
RESOLVED:
(i) That the changes to the Constitution and associated arrangements as set out in the report be agreed; (ii) That the Service Director Legal & Business Operations be authorised to finalise the arrangements as approved by Full Council and make any further consequential or minor changes arising from the decision; (iii) That the Service Director Legal and Business Operations be authorised to convene a task and finish cross party working group after consultation with the Group Leaders to report back to Council in July 2020 with options regarding Members Questions at Council; and (iv) That the City Council’s Constitution, as amended, including the Officer Scheme of Delegation, for the Municipal Year 2020-21 be approved.
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APPOINTMENTS TO COMMITTEES, SUB COMMITTEES AND OTHER BODIES A Appointment of Members
The Leader to move that, subject to alterations as may from time to time be made by the Council, the necessary Committees, Sub-Committees and other bodies and external organisations be appointed by the Council with the number and allocation of seats to political groups as set out in a schedule to be tabled at the meeting.
B Appointment of Chair
To informally appoint the Chair to each of the Committees and Sub-Committees, appointed by the Council. Chairs to be formally appointed at their first meeting of the Municipal Year.
Minutes: RESOLVED: that subject to certain decisions that may from time to time be made by the Council, the following Committees, Sub-Committees and other bodies be appointed with the allocation of seats to political groups shown therein and they be delegated authority to act within their Terms of Reference:
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CALENDAR OF MEETINGS To approve the following dates for meetings of the Council in the 2020/21 Municipal Year:
15th July 2020
16th September 2020
18th November 2020
24th February 2021 (Budget)
17th March 2021
19th May 2021 (AGM) Minutes: The Council approved the following dates for meetings of the Council in the 2020/21 Municipal Year:
15th July 2020 16th September 2020 18th November 2020 24th February 2021 (Budget) 17th March 2021 19th May 2021 (AGM)
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To consider the report of the Service
Director, Legal and Business Operations detailing the decisions
taken under the Emergency Delegated Decision powers approved by
Council on 18th March, 2020. Additional documents: Minutes: Report of the Service Director Legal and Business Operations detailing the use of Emergency Powers under Covid-19 and Removal of the Authority granted at Council on 18th March 2020.
RESOLVED: (i) That the Officer Delegated Decisions taken under Emergency Procedure Rules as detailed in Appendix 1 of the report be noted; and (ii) That the decision made on 18th March 2020 by Council to grant such powers to officers was removed. |
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HIGHWAYS CAPITAL PROGRAMME 2020/21 PDF 290 KB Report of the Director of Finance and Commercialisation seeking approval to incur £5.80M of expenditure against the Highways Capital Programme in 2020/21. Minutes: Report of the Cabinet Member for Resources seeking approval of the Highways Capital Programme 2020/21.
RESOLVED: that expenditure of £5.80M against the Highways Capital Programme in 2020/21 be approved. |
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Overview and Scrutiny: Summary of Call-In Activity To note that there has been no use of the Call-In procedure since last reported to Council. Minutes: It was noted that there had been no use of the Call-In Procedure since last reported to Council. |