Agenda and minutes

Record of the decision making held on the 6^th and 13^th February 2012, attached.

The record of the Executive decision making held on 6^th and 13^th February 2012 were agreed as a correct record. 

Report of the Cabinet Member for Housing, recommending a process for awarding grants to voluntary organisations from 2013/14, attached.

DECISION MADE: (Ref: CAB 11/12 7591)

On consideration of the report of the Cabinet Member for Housing and having received representations from a Member of the Council, Cabinet agreed the following:

(i)  To approve in principle, an outcome-based commissioned grants model to award longer term grants (2 or 3 years) from the Grants to Voluntary Organisations budget from 2013/14.

(ii)  To approve the annual publication of the value of “help in kind” contribution from the Council to the voluntary and community sector from 2013/14. 

(iii)  To delegate authority to the Director of Economic Development, following consultation with the Cabinet Member for Housing, to do anything necessary to give effect to the recommendations contained in this report. 

Report of the Cabinet Member for Children’s Services and Learning seeking a decision from Cabinet in accordance with statutory School Organisation procedures in regard to a proposal brought forward by Saint George Catholic Voluntary Aided College Southampton to change its current status as a single-sex boys’ school to a mixed-sex school for both boys and girls from September 2013, attached.

DECISION MADE: (Ref: CAB 11/12 7843)

On consideration of the report of the Cabinet Member forChildren’s Services and Learning and having received representations from the Head Teacher of Saint George Catholic College and Members of the Council, Cabinet agreed the following:

(i)  To consider and take into account the outcome of stakeholder consultation, as set out in Appendices 2 and 6.

(ii)  Having had regard to the statutory decision makers guidance and the legal implications under the Equality Act 2010 set out in Confidential Appendix 7, to approve the prescribed alteration to Saint George Catholic VA College by changing the character of the school from a single sex boys school to a mixed school by admitting both boys and girls to year 7 from 1^st September 2013.

(iii)  To grant a Transitional Exemption Order in relation to the Sex Discrimination Act 1975 (the ‘SDA’) for a period of four years from the date of implementation of the proposals to allow for the change from single sex to co-educational to be phased, as set out in the published proposals. 

Report of the Cabinet Member for Children's Services and Learning seeking to determine the admission arrangements for the Local Authority as the admission authority for community and voluntary controlled schools in the City, attached.

DECISION MADE (Ref: CAB 11/12 7984)

On consideration of the report the Cabinet Member for Children’s Services and Learning made the following decision:

(i)  that the responses from the consultation with Southampton Admissions Forum, schools, other relevant admission authorities, and the Church of England and Roman Catholic dioceses be noted;

(ii)  that the admissions policies and the published admission numbers (PANs) for community and voluntary controlled schools, including Bitterne Park selection by aptitude and 6^th form arrangements; the schemes for co-ordinating primary and secondary admissions for the academic year 2013-14; and the scheme for co-ordinating in year admissions from September 2012 as set out in Appendices 1- 7 be approved;

(iii)  that the Executive Director for Children’s Services and Learning be authorised to take any action necessary to give effect to the above proposals and to make any changes necessary to the Admissions Policies where required to give effect to any Acts, Regulations or revised Admissions or Admissions Appeals Codes or binding Schools Adjudicator. Court or Ombudsman decisions whensoever’s arising.

Report of the Cabinet Member for Environment and Transport seeking approval and adoption of a Supplementary Planning Document (SPD) setting out guidance on how to assess planning applications for Houses in Multiple Occupation (HMO).attached.

DECISION MADE REF: (CAB 11/12 7524)

On consideration of a report by the Cabinet Member for Environment and Transport, having received representations from local residents and Members of the Council, Cabinet agreed the following:

(i)  To consider the comments received during the consultation exercise undertaken on the Houses in Multiple Occupation Supplementary Planning Document as set out in the Schedule of Comments attached as Appendix 1.

(ii)  To adopt the Houses in Multiple Occupation Supplementary Planning Document attached as Appendix 2 on 23^rd March 2012.

(iii)  To delegate authority to the Senior Manager, Planning Transport and Sustainability to make minor editing changes to the document prior to publication. 

NOTE:  

Councillor Fitzhenry declared a personal interest in this item as a landlord without HMO status and remained at the meeting for the item. 

Report of the Cabinet Member for Environment and Transport, seeking approval to amend and approve capital expenditure, in accordance with Financial Procedure Rules, on schemes within the Environment and Transport capital programme for 2012/13, attached.

DECISION MADE REF: (CAB 11/12 7525)

On consideration of the report of the Cabinet Member for Environment and Transport, Cabinet agreed the following:

(i)  To approve capital variations totalling £1,230,000 in 2012/13 to the programme agreed at Council on 15^th February 2012, as detailed in Appendix 4;

(ii)  To approve the addition of £317,000 to the Environment and Transport Capital Programme funded from additional Local Transport Plan Government Grant, as detailed in Appendix 4;

(iii)  To note that as part of the above recommendations, a major scheme to resurface Redbridge Roundabout is created with a budget of £1,200,000;

(iv)  To note the £1,871,000 scheme for City Centre Improvements includes a Local Transport Plan contribution of £412,000 towards the Platform to Prosperity Project, which is the subject of a report elsewhere on the Agenda.

Report of the Cabinet Member for Environment and Transport, outlining the delivery of the Local Sustainable Transport Fund and European Regional Development Fund programmes, attached.

DECISION MADE REF: (CAB 11/12 7981)

On consideration of the report of the Cabinet Member for Environment and Transport, Cabinet agreed the following:

(i)  To delegate authority to the Director of Economic Development to establish a shared service ‘soft partnership’ to deliver Local Sustainable Transport Fund projects;

(ii)  To delegate authority to the Director of Economic Development to pursue shared service opportunities with Hampshire County Council, Poole and Bournemouth and other local authorities with appropriate risk share arrangements based on proportionality;

(iii)  To invite the University of Southampton, Sustrans, Hampshire County Council (when and if they confirm a wish to enter into a shared service arrangement), health representative and the Solent LEP, to form active project boards with appropriate terms of reference and governance arrangements to oversee delivery;

(iv)  To delegate authority to the Director of Economic Development in consultation with the Director of Corporate Services, the Head of Legal, HR and Democratic Services and the Senior Manager Finance and following consultation with the Cabinet member for Environment and Transport to finalise the following detail:

(a)  recruitment of up to three new three year fixed-term posts to the end of the funding agreement:

1 x Travel Choices Programme Manager

1 x  LSTF Project Manager,

1 x Marketing Officer;

(b)  These new posts will join 3 existing staff from the Transport and Travel Team;

(c)  agreeing a location for the team that maximises benefits to the operation of the partnership; 

(d)  arrangements for the secondment of 3 Sustrans staff (existing Sustrans employees to be seconded into SCC for the period of the funding);

(e)  terms of reference and governance arrangements of the project board referred to in recommendation (iii);

(f)  the content and form of any legal or other agreements , documentation or other arrangements necessary to implement and support the creation of a soft partnership (including entering into such agreements etc on behalf of the Council).

Report of the Cabinet Member for Housing, seeking the commencement of repairs and refurbishment works as defined within the approved 5 year plan, attached.

DECISION MADE REF: (CAB 11/12 7694)

On consideration of the report of the Cabinet Member for Housing, Cabinet agreed the following:

(i)  To approve in accordance with Financial Procedure Rules capital expenditure of £74,667,000  phased £9,924,000 in 2012/13, £21,884,000 in 2013/14, £23,235,000 in 2014/15 and £19,634,000 in 2015/16 provision for which exists within the unapproved section of the HRA Capital Programme, as detailed in the following table:

Report of the Cabinet Member for Housing, seeking to set the strategic direction of the Local Housing Authority in relation to the housing provisions of the Localism Act 2011 in order that consultation with stakeholders is undertaken, attached.

DECISION MADE REF: (CAB 11/12 7996)

On consideration of eh report of the Cabinet Member for Housing Cabinet made the following decision:

(i)  To approve the draft tenancy strategy subject to consultation with stakeholders.

(ii)  Following consultation to authorise officers to implement the tenancy strategy.  Should significant issues arise then the matter will be referred back to Cabinet for further consideration.

(iii)  To delegate authority to the Senior Manager, Housing Services to develop and implement both the landlord tenancy policy and the allocations policy following completion of the tenancy strategy in consultation with Director Environment and Cabinet Member for Housing.

Report of the Cabinet Member for Housing, seeking to set the strategic direction of the Local Housing Authority in relation to the housing provisions of the Localism Act 2011 in order that consultation with stakeholders is undertaken, attached.

DECISION MADE REF: (CAB 11/12 7817)

On consideration of the report of the Cabinet Member for HousingCabinet agreed the following:

(i)  To approve the report of the Cabinet Member for Housing on the principles of the Townhill Park Regeneration Framework and Master Plan based on the modified Central Park option and to delegate authority to the Director of Economic Development to finalise the Townhill Park Regeneration Framework and Master Plan including commissioning and approving studies following consultation with Director of Environment, Head of Finance and IT and the Cabinet Member for Housing and Leader of the Council.

(ii)  To approve in principle the redevelopment of Townhill Park in three phases with the following zones in each phase:

Phase 1 comprising zones 1, 11 (interim uses), 25, 34, and 35

Phase 2 comprising zones 9, 11 (redevelopment), 12,19 20, 27 and 28

Phase 3 comprising zones 13, 14, 17, 24, 29, 30, and 33

including additional open space improvements incorporated in the Master Plan

and to delegate authority to the Director of Economic Development, following consultation with the Director of Environment, Head of Finance and IT and the Cabinet Member for Housing to move or amend zones within phases following completion of the remaining studies and to decide when to implement the additional open spaces and highways improvements incorporated in the Master Plan.

(iii)  To approve the virement of £156,000 in 2012/13 from the uncommitted Estate Wide provision for Estate Regeneration to the Townhill Park Master Plan budget in 2012/13 to enable the remaining studies to be completed and to increase, in accordance with finance procedure rules, approved spending limits for Townhill Park by the same amount.

(iv)  To delegate authority to serve Initial Demolition Notices as appropriate on all 3 Phases of the proposed redevelopment to the Director of Economic Development following consultation with the Cabinet Member for Housing, Head of Legal, HR and Democratic Services and Head of Finance and IT. 

(v)  Subject to the affordability assessment, the availability of relevant HRA and General Fund budgets and the completion of the assessment of the delivery options:

·  To implement the current Decant Policy in relation to Phase 1 only,

·  To delegate authority to the Senior Manager Property and Procurement to negotiate and acquire by agreement any legal interests or rights held in respect of Phase 1, not held by the Council, using such acquisition powers as the Head of Legal HR and Democratic Services advises.  In each case subject to confirmation from Capita, acting as independent valuers, that the price represents the appropriate Market Value.

·  To delegate authority to the Director for Economic Development, following consultation with the Director of Environment, Head of Finance and IT and Cabinet Member for Housing, and Senior Manager Property and Procurement to:

o  Produce a Development Brief for Phase 1

o  Undertake a procurement process using the Homes and  Communities Agency’s Delivery Partner Panel (HCA DPP) Framework for Phase 1.

(vi)  To note that there will be a further report to  ...  view the full minutes text for item 97.

Report of the Cabinet Member for Resources, Leisure and Culture to enable the development and disposal of land which currently accommodates Ridgeway House School and Prospect House, attached.

DECISION MADE REF (CAB 11/12 7972)

On consideration of the report of the Cabinet Member for Resources, Leisure and Culture, Cabinet agreed the following:

(i)  To authorise the Head of Legal, HR and Democratic Services to make an application to the Secretary of State for the de-registration and exchange of common land identified on the plan at Appendix 1.

(ii)  To authorise the Head of Legal, HR and Democratic Services to advertise the proposed appropriation of common land proposed to be deregistered and open space at Freemantle Common Road identified on the plan at Appendix 1 for two consecutive weeks in a local newspaper.

(iii)  If no objections are received, and subject to obtaining Secretary of State’s consent to the exchange of common land, to authorise the Senior Manager: Property, Procurement and Contract Management to appropriate the required areas of common land and open space for highway purposes.

(iv)  In the event that any objections are received to the proposed appropriation to bring a subsequent report and refer those objections to Cabinet for determination.

(v)  To delegate authority to the Senior Manager: Property, Procurement and Contract Management to approve the preferred tender, agree the terms of the sale and to carry out all ancillary matters to dispose of the site.

Report of the Cabinet Member for Resources, Leisure and Culture seeking approval for the disposal of The Shirley Centre and The David Lloyd Leisure Centre freehold investments, attached.

DECISION MADE  REF: (CAB 11/12 7971)

On consideration of the report of the Cabinet Member for Resources, Leisure and Culture, Cabinet agreed the following:

(i)  to approve the principle of the disposal of the Council’s freehold investments at The Shirley Centre and The David Lloyd Leisure Centre;

(ii)  to delegate authority to the Senior Manager, Property, Procurement and Contract Management after consultation with the Director for Corporate Services and the Cabinet Member for Resources, Leisure and Culture to approve the sale to the preferred bidders at not less than the minimum prices set out in the confidential appendix, and to subsequently negotiate and carry out all ancillary matters to enable disposal of the sites;

(iii)  that the Head of Legal, HR and Democratic Services be authorised to enter into any legal documentation necessary in respect of the sales;

(iv)  to note that the estimated value of the capital receipt from these disposals had already been built into the funding of the capital programme. Any receipt higher than the estimate will be used to reduce the funding deficit. A receipt lower than this will increase the deficit;

(v)  to authorise the Head of Legal, HR and Democratic Services to advertise the proposed disposal of the David Lloyd Centre (held under the Public Health Acts) in accordance with Section 123 Local Government Act 1972; and

(vi)  should any objections be received, to refer these objections to Cabinet for determination.  If no objections are received, to authorise the freehold disposal of the David Lloyd Centre on the terms set out in this report without further referral to Cabinet.

NOTE:

in accordance with the Council’s Constitution, specifically the Access to Information procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the Confidential Appendix 3 to as it contains information deemed to be exempt from general publication based on Category 3 of Paragraph 10.4 of the Council’s Access to Information Procedure Rules. The appendix includes a table showing the rental income and values of property which, if disclosed prior to entering into any contracts, could put the Council at a commercial disadvantage. In applying the public interest test it is not considered appropriate to publish this information as it could influence bids for a property which may be to the Council’s financial detriment

Report of the Director of Public Health seeking approval for a draft transition plan, attached.

DECISION MADE REF (CAB 11/12 8043)

On consideration of the report of the Director of Public Health, Cabinet agreed the following:

(i)  That the draft Transition Plan be approved as the basis for the continuing work in 2012/13 to ensure that public health is transferred to the local authority and delivered effectively as a City Council service from 1^st April 2013.

(ii)  That the Director for Adult and Social Care and Director of Public Health be authorised to take all such necessary actions to ensure the transfer of functions to the Council in accordance with the Transition Plan.