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Generic job descriptions for school support staff

NOTE: These generic roles have primarily been developed for use in Community and VC schools. However, other schools are welcome to use them if desired.

This suite of generic job descriptions/person specifications for support staff has been developed in conjunction with schools. All have been job evaluated and therefore may be used by schools for new posts without the need for further job evaluation.

The job descriptions have been deliberately written as ‘generic’ roles, to encompass a broad scope of duties. Therefore, when recruiting to a post, schools may wish to add an appended ‘task list’, to set out in more detailed form the exact duties required of the postholder.

The job descriptions and person specifications themselves should not be altered except for:

  • Branding/badging with the school’s logo
  • Minor changing of wording to suit the school’s needs (for example a Business Manager may be called a Bursar, or a Teaching Assistant an LSA)

If recruiting to a post for which none of the generic job descriptions is suitable, the normal job evaluation process MUST be followed.

Additional generic job roles may be added to this suite from time to time.

Templates

Job Descriptions & Person Specification

Job Title Grade Job Description Person Specification
Admin Assistant (1) 5 Admin Assistant (1) JD Admin Assistant (1) PS
Admin Assistant (2) 6 Admin Assistant (2) JD Admin Assistant (2) PS
Admin Assistant/Librarian 4 Admin Assistant/Librarian JD Admin Assistant/Librarian PS
Admin Officer 7 Admin Officer JD Admin Officer PS
After School (or Holiday) Club Assistant 3 After School (or Holiday) Club Assistant JD After School (or Holiday) Club Assistant PS
After School (or Holiday) Club Leader 5 After School (or Holiday) Club Leader JD After School (or Holiday) Club Leader PS
Assistant Site Manager 4 Assistant Site Manager JD Assistant Site Manager PS
Attendance Assistant 5 Attendance Assistant JD Attendance Assistant PS
Attendance Officer 6 Attendance Officer JD Attendance Officer PS
Behaviour Manager 7 Behaviour Manager JD Behaviour Manager PS
Breakfast Club Assistant 3 Breakfast Club Assistant JD Breakfast Club Assistant PS
Breakfast Club Leader 5 Breakfast Club Leader JD Breakfast Club Leader PS
Business Manager (1) 8 Business Manager (1) JD Business Manager (1) PS
Business Manager (2) 9 Business Manager (2) JD Business Manager (2) PS
Business Manager (4) 11 Business Manager (4) JD Business Manager (4) PS
Business Manager (5) 12 Business Manager (5) JD Business Manager (5) PS
Cleaner (1) 1 Cleaner JD Cleaner PS
Cleaning Supervisor 3 Cleaning Supervisor JD Cleaning Supervisor PS
Clerical Assistant 4 Clerical Assistant JD Clerical Assistant PS
Community & Project Development Officer 8 Community & Project Development Officer JD Community & Project Development Officer PS
Cook 5 Cook JD Cook PS
Day Care Manager 8 Day Care Manager JD Day Care Manager PS
Early literacy and Language Assistant (ELLA) 6 Ella JD Ella PS
ELSA 6 ELSA JD ELSA PS
Examinations and Data Officer 6 Examinations and Data Officer JD Examinations and Data Officer PS
Extended Schools Assistant 4 Extended Schools Assistant JD Extended Schools Assistant PS
Family Inclusion Support Officer 7 Family Inclusion Support Officer JD Family Inclusion Support Officer PS
Finance Assistant/ Cashier 4 Finance Assistant/ Cashier JD Finance Assistant/ Cashier PS
Finance Officer (1) 6 Finance Officer (1) JD Finance Officer (1) PS
Finance Officer (2) 7 Finance Officer (2) JD Finance Officer (2) PS
Football Coach 7 Football Coach JD Football Coach PS
Governance Professional (formerly Clerk to Governors) 6 Governance Professional JD and PS  
Higher Level Nursery Assistant 7 Higher Level Nursery Assistant JD Higher Level Nursery Assistant PS
Higher Level Teaching Assistant (HLTA) 7 Higher Level Teaching Assistant (HLTA) JD Higher Level Teaching Assistant (HLTA) PS
HR Officer 6 HR Officer JD HR Officer PS
Inclusion Support Manager 8 Inclusion Support Manager JD Inclusion Support Manager PS
Intervention Manager 7 Intervention Manager JD Intervention Manager PS
Lead Pastoral Officer 9 Lead Pastoral Officer JD Lead Pastoral Officer PS
Lettings Officer 4 Lettings Officer JD Lettings Officer PS
Librarian (1) 5 Librarian (1) JD Librarian (1) PS
Librarian (2) 6 Librarian (2) JD Librarian (2) PS
Library Assistant 4 Library Assistant JD Library Assistant PS
Lunchtime Play Leader 4 Lunchtime Play Leader JD Lunchtime Play Leader PS
Network Manager 6 Network Manager JD Network Manager PS
Nursery Assistant 6 Nursery Assistant JD Nursery Assistant PS
PA to Head Teacher (1) 6 PA to Head Teacher (1) JD PA to Head Teacher (1) PS
PA to Head Teacher (2) 7 PA to Head Teacher (2) JD PA to Head Teacher (2) PS
Playtime ELSA 6 Playtime ELSA JD Playtime ELSA PS
Pupil Engagement Officer 8 Pupil Engagement Officer JD Pupil Engagement Officer PS
Receptionist 4 Receptionist JD Receptionist PS
Receptionist/ Welfare Assistant 5 Receptionist/Welfare Assistant JD Receptionist/Welfare Assistant PS
Risk Assessment Assistant 5 Risk Assessment Assistant JD Risk Assessment Assistant PS
Risk Assessment Leader 7 Risk Assessment Leader JD Risk Assessment Leader PS
Secretarial Assistant 4 Secretarial Assistant JD Secretarial Assistant PS
Senior Supervisory Assistant 5 Senior Supervisory Assistant JD Senior Supervisory Assistant PS
SIMS Officer 6 SIMS Officer JD SIMS Officer PS
SIMS, Data, Exams Manager and Timetabler 8 SIMS, Data, Exams Manager and Timetabler JD SIMS, Data, Exams Manager and Timetabler PS
Site Manager (1) 6 Site Manager (1) JD Site Manager (1) PS
Site Manager (2) 7 Site Manager (2) JD Site Manager (2) PS
Special School Assistant (1) 6 Special School Assistant (1) JD Special School Assistant (1) PS
Special School Assistant (2) 7 Special School Assistant (2) JD Special School Assistant (2) PS
Special School Supervisory Assistant 5 Special School Supervisory Assistant JD Special School Supervisory Assistant PS
Study Supervisor 6 Study Supervisor JD Study Supervisor PS
Supervisory Assistant 3 Supervisory Assistant JD Supervisory Assistant PS
Supervisory Assistant (Nursery) 3 Supervisory Assistant (Nursery) JD Supervisory Assistant (Nursery) PS
Teaching and Play Assistant 6 Teaching and Play Assistant JD Teaching and Play Assistant PS
Teaching Assistant 6 Teaching Assistant JD Teaching Assistant PS
Teaching Assistant (1:1 Support) 6 Teaching Assistant (1:1 Support) JD Teaching Assistant (1:1 Support) PS
Teaching Assistant (Bilingual) 6 Teaching Assistant (Bilingual) JD Teaching Assistant (Bilingual) PS
Teaching Assistant (Speech and Language) 6 Teaching Assistant (Speech and Language) JD Teaching Assistant (Speech and Language) PS
Technician (DT) 5 Technician (DT) JD Technician (DT) PS
Technician (IT) 5 Technician (IT) JD Technician (IT) PS
Technician (Science) 6 Technician (Science) JD Technician (Science) PS
Welfare Officer 6 Welfare Officer JD Welfare Officer PS
Workload Support Assistant 4 Workload Support Assistant JD Workload Support Assistant PS