Agenda

Governance Committee - Monday, 22nd April, 2024 5.00 pm

Venue: Committee Room 1

Contact: Judy Cordell, Senior Democratic Support Officer 023 8083 2766

Items
No.	Item
1.	Apologies To receive any apologies.
2.	Disclosure Of Personal And Pecuniary Interests In accordance with the Localism Act 2011, and the Council’s Code of Conduct, Members to disclose any personal or pecuniary interests in any matter included on the agenda for this meeting. NOTE: Members are reminded that, where applicable, they must complete the appropriate form recording details of any such interests and hand it to the Democratic Support Officer.
3.	Statement From The Chair
4.	Minutes Of Previous Meeting (Including Matters Arising) PDF 274 KB To approve and sign as a correct record the Minutes of the meeting held on 12^th February, 2024 and to deal with any matters arising, attached.
5.	Annual Review of the Constitution View the background to item 5. Report of the Director of Legal and Governance outlining the Annual Review of the Constitution.
6.	Pay Policy – Changes to Discretionary Severance and Pensions Payment Policy PDF 537 KB View the background to item 6. Report of Executive Director Corporate Services seeking approval for changes to the Severance & Pensions Payments: Discretionary Powers Policy. Additional documents: Enc. 1 for Pay Policy – Changes to Discretionary Severance and Pensions Payment Policy , item 6. PDF 382 KB Enc. 2 for Pay Policy – Changes to Discretionary Severance and Pensions Payment Policy , item 6. PDF 289 KB
7.	TREASURY MANAGEMENT STRATEGY AND PRUDENTIAL LIMITS 2022/23 TO 2025/26 PDF 338 KB View the background to item 7. Report of the Executive Director - Enabling Services and S151 Officer detailing the context within which the Council’s treasury management activity operates and sets out a proposed strategy for the coming year in relation to the Council’s cash flow, investment and borrowing, management of the associated risks, including the loss of invested funds and the revenue effect of changing interest rates. Investment limits within this report have been increased to allow for a possible change in strategy. Additional documents: Enc. 1 TREASURY MANAGEMENT STRATEGY 2023/24 , item 7. PDF 1022 KB Enc. 2 TREASURY MANAGEMENT PRACTICES , item 7. PDF 231 KB ENC. 3 GLOSSARY , item 7. PDF 403 KB Annex. 1 Treasury Management Policy Statement , item 7. PDF 238 KB Annex. 2 Economic and Interest Outlook , item 7. PDF 289 KB There are a further 2 documents.View the full list of documents for item 7.
8.	Appointeeship Service Progress Report PDF 335 KB View the background to item 8. Report of the Director of Finance with details of the recent internal audit report and progress on service options. Additional documents: App1Improvementactiontracker , item 8. PDF 238 KB
9.	Void Progress Report PDF 237 KB View the background to item 9. Report of the Executive Director Residential Services providing a progress report on the Housing Voids. Additional documents: Enc. 1 for Void Progress Report , item 9. PDF 201 KB Enc. 2 for Void Progress Report , item 9. PDF 114 KB
10.	Annual Internal Audit Plan 2024-25 PDF 313 KB View the background to item 10. Report of the Chief Internal Auditor seeking approval of the Annual Internal Audit Plan 2024-25. Additional documents: Enc. 1 Annual Internal Audit Plan 2024-25 , item 10. PDF 355 KB Enc. 2 Internal Audit Charter & Code of Ethics , item 10. PDF 554 KB
11.	External Audit Plan 2023/24 PDF 284 KB Report of the External Auditor detailing the External Audit Plan 2023/24. Additional documents: Southampton City Council 2023-24 Audit Planning Report , item 11. PDF 5 MB