Agenda and minutes

Report of the Chair of Scrutiny Panel A detailing the Panel’s inquiry into maintaining balanced neighbourhoods through planning, attached.

Having received representations from the Chair of Scrutiny Panel A, Cabinet noted the report of Scrutiny Panel A detailing the Panel’s inquiry into maintaining balanced neighbourhoods through planning.

Report of the Head of Legal and Democratic Services, detailing the Executive Appointments to all organisations and bodies which relate to Executive functions, attached.

On consideration of the report of the Head of Legal and Democratic Services, Cabinet agreed

(i)  That the executive appointments for the 2014/15 Municipal Year as set out in the Registered and amended below was approved:

Adoption and Performance Panel – Labour Vacancy

Health and Wellbeing Board – Councillor Baillie

Member User Group – remove Councillor L Harris, appoint Councillor Lloyd

(ii)  That all appointments be for one year save where the terms of reference and or constitution of the body or organisation concerned specify the duration of an appointment or where the decision on any nomination by the City Council to their membership is reserved to the body or organisation concerned to determine the appointment or continuation of appointments, in light of any changes in City Council Administration.

To consider any questions to the Executive from Members of the Council submitted on notice.

The following questions were submitted:-

1. 20mph pilot in Maybush

Question from Councillor Moulton to Councillor Rayment – Cabinet Member for Environment and Transport

Can the Cabinet Member provide an update on the 20mph pilot in Maybush?  When might the results of the pilot be available and when might further 20mph be introduced?  Residents in Freemantle are pushing for a timescale and I would like to be able to update them?

Answer

The collection and collation of all relevant data from the pilot will take place during July 2014.  The information gathered with then be analysed with a view to making the results available to residents in September 2014.  A decision on the further roll out of 20mph zones / limits will need to be informed both by the results of the pilots and the potential costs and extent of a wider roll out.  These factors will be presented to Members for consideration after the conclusion and publication of the outcomes from the pilot scheme.

2. Residents Parking Survey

Question from Councillor Moulton to Councillor Rayment – Cabinet Member for Environment and Transport

The Council has recently undertaken a residents' parking survey which attracted around 3300 responses. Residents are keen to know what the next steps are and when any changes might be formally consulted upon and introduced. Previously the Council stated that a report would come to Cabinet in the Summer. Officers are suggesting a Cabinet Report in August. The Forward Plan has been published for the period ending 30th September and no item has been included for the parking policy. In light of this can the Cabinet Member clarify the process and timescales?

Answer

The results of the survey are now available and will be shared with all Councillors in the next few weeks as well as then uploaded onto the Council’s website.  In summary, the results indicate that no zone has requested the removal of permit restrictions removed and generally speaking there is little consensus that any significant change is required.

Analysis is still being undertaken on a road by road level to determine if there are local cases where change is supported. 

We will be consulting with ward members and residents on the roads where changes have been requested with a view to developing a set of recommendations.  This will be an iterative process depending on the response to the consultation and at this stage it is not possible to give a firm date for formulation of these recommendations.

We will also, in the next few weeks, be launching a citywide consultation on Resident Parking Zones via the website.  This will take the form of a web based survey (with paper copies available on request), the purpose of which is to identify the impact of Resident Parking Zones on other residents outside of the zone and to highlight areas not in a zone that may wish to be considered for inclusion.

Once the next round of consultation has been concluded a firm date will be set  ...  view the full minutes text for item 3.

Report of the Cabinet Member for Education and Change seeking approval to expand Great Oaks School by 25 places. 17 would be added in September 2014 and a further 8 in September 2015.

DECISION MADE: (Ref: CAB 14/15 12773 )

On consideration of the report of the Cabinet Member for Education and Change, Cabinet agreed the following:

(i)  to note the outcome of statutory consultation as set out in the report.

(ii)  to authorise the increase in pupil numbers at Great Oaks School (Foundation Special School) from the 1 September 2014 by the addition of 17 places from 1 September 2014 and an additional 8 places from 1 September 2015; and

(iii)  to delegate authority to the People Director, following consultation with the Cabinet Member for Education and Change, to do anything necessary to give effect to the recommendations in this report.

Report of the Cabinet Member for Education and Change, seeking permission to transfer the Mission Hall on the St Johns site and the Eagle Warehouse on French Street to St Johns Primary and Nursery School.

DECISION MADE: (Ref: CAB 14/15 12481)

On consideration of the report of the Cabinet Member for Education and Change, Cabinet agreed the following:

(i)  to approve the leasehold transfer of the Eagle Warehouse from the Council to St John’s Primary and Nursery School (the Regents Park Learning Trust) for;

(ii)  to approve the freehold transfer of the Mission Hall from the Council to St John’s Primary and Nursery School (the Regents Park Learning  Trust);

(iii)  to approve the freehold disposal of the Mission Hall on terms at less than Best Consideration in accordance with the Local Government Act 1972 General Consent 2003;

(iv)  to delegate authority to the Head of Property Services, following consultation with the Head of Education to determine the detailed terms and conditions pertaining to the above property transactions and all ancillary and associated matters.

Report of the Cabinet Member for Children's Safeguarding, seeking approval of the Looked After Children Strategy 2014-2017.

DECISION MADE: (Ref: CAB 14/15 12633)

On consideration of the report of the Cabinet Member for Safeguarding Children, Cabinet agreed to approve the Looked After Children Strategy and associated Placement Commissioning Strategy 2014-17 attached at Appendices 1 and 2 of the report

Report of the Leader of the Council seeking approval for preventing the spread of betting shops, pay-day-loan premises, cheap off-licences, fast food off-licences near schools and the loss of Public Houses.

DECISION MADE: (Ref: CAB 14/15 12800)

On consideration of the report of the Leader of the Council, Cabinet agreed the following:

(i)  That the Planning & Development team assess the impact of betting shops, pay-day loan businesses, and takeaways near schools as part of the work on the new Local Plan to see if new policies are necessary to give more control.

(ii)  To delegate authority to the Director of Place to do anything necessary to progress new policies through the Local Plan process in line with recommendation (i) above if deemed to be appropriate to provide effective planning controls.

(iii)  To delegate authority to the Director of Place to progress work on an article 4 direction to prevent the conversion of pubs to other uses, giving one years notice before the article 4 will take effect.  This will include guidance on how any subsequent planning applications will be determined for the conversion of a pub.  This will require determination by a subsequent Cabinet and Full Council meeting to assess the evidence to support an article 4 direction before making a final decision.

Report of the Cabinet Member of Resources seeking approval of funding for the upgrade of City Councils Care Management System Paris.

DECISION MADE: (Ref: CAB 14/15 12731)

On consideration of the report of the Cabinet Member for Health and Adult Social Care, Cabinet agreed the following:

(i)  To approve the addition of £300,000 to the Health and Adult Social Care Capital Programme in 2014/15 for the upgrade of the Council’s Social Care system from Paris 4.4 to Paris 5.1. This will be funded by Council resources made available through the un-ring fenced Personal Social Services Capital grant.

(ii)  To approve, in accordance with Financial Procedure Rules, capital expenditure of £300,000 in 2014/15 to facilitate the upgrade of the Paris system from 4.4 to 5.1.

Report of the Cabinet Member for Health and Adult Social Care seeking approval for the award of tender for substance misuse services, attached. 

NOTE: this item is presented in line with Regulation 15 of the Council’s Access to Information Procedure Rules.

DECISION MADE: (Ref: CAB 14/15 12878 )

On consideration of the report of the Cabinet Member for Health Adult Social Care and having complied with paragraph 15 of the Council’s Access to Information Procedure Rules. Cabinet agreed the following:

(i)  approve the award of the three contracts which make up the substance misuse tender to the providers and on the key terms and conditions set out in Confidential Appendix 1.

The service model consists of three distinct services, which have been procured in accordance with the council’s Contract Procedure Rules and the European Procurement Regulations. This has been a two-stage procedure, which requires a pre-qualification of suitable candidates, who are then short-listed and invited to submit tenders, based on the specifications and terms and conditions provided by the council.

The three elements are:

a) Early Support and Planning service (Young People aged 11 – 24 years)

b) Assessment, Review, Monitoring and Recovery co-ordination service

c) Delivery of Drug and Alcohol Treatment Recovery service

(ii)  To delegate authority to the People Director, following consultation with the Head of Finance and IT and the Head of Legal and Democratic Services to do anything necessary to give effect to the recommendation above including, but not limited to progressing to contractual and financial close and entering into any associated or ancillary documents necessary to give effect to the contracts.

NOTE:  Councillor Shields declared an interest as the Executive’s appointment to the Solent Health Care Trust and remained at the meeting.