Agenda and minutes

To receive a request by a member of the public to address Cabinet on the proposed cuts to Youth and Play Services.

A presentation was received from representatives of the City’s Youth Services and clients of the service detailing their objections to proposals set out in the Councils Budget.

Report of the Cabinet Member for Adult Services, seeking to revise the Adult Social Care Non-Residential Services Policy, attached.

DECISION MADE: (Ref: CAB 12/13 9136)

On consideration of the report of the Cabinet Member forAdult Services and having received representations from a Member of Council, Cabinet agreed the following:

(i)  To approve changes to the non residential care contributions policy for adult social care as set out in Appendix 1.

(ii)  To delegate authority to the Senior Manager: Safeguarding Adults, following consultation with the Cabinet Member for Adult Care and the Head of Legal, HR and Democratic Services to review the format and content of the current non-residential care contributions policy for adult social care, to make any textual, formatting or administrative or other minor changes required to update the policy, give effect to recommendation 1 above and ensure it is fit for purpose for 2013 and beyond.

(iii)  To delegate authority to the Executive Director for Adult Social Care to determine which ‘one off’ services should be included within the Policy as chargeable services and to determine the scale of fees and charges to be applied for these services (Proposal 10 in Appendix 1 – changes to Policy).

(iv)  To note that recommendation 2 above does not extend to making any major or substantive changes to either the services to be provided under the policy or the charges to be applied to any such service, Such matters would require reference to Cabinet for determination following appropriate public consultation.

Report of the Cabinet Member for Communities, outlining a proposal to pool multi-agency budgets to support learning, skills and employment of Southampton residents, and seeking authority for Southampton City Council to be Lead Accountable Body for the administration and allocation of the funds, attached.

DECISION MADE: (Ref: CAB 12/13 9600)

On consideration of the report of the Cabinet Member for Communities, Cabinet agreed the following:

(i)  To endorse the multi-agency strategic investment model.

(ii)  To accept, in accordance with Financial Procedure Rules, funding from external agencies, and act as Lead Accountable Body for the administration of the funds.

(iii)  To delegate authority to the Director of Environment and Economy, following consultation with the Leader, Head of Legal, HR and Democratic Services, to undertake such actions necessary to enable the successful delivery of the project.

(iv)  To approve, in accordance with Financial Procedure Rules and Procurement regulations, revenue expenditure on behalf of partner agencies of up to £2 million per annum for the project.

(v)  To approve that Southampton City Council will undertake all management, administration and reporting of the pooled fund, at a rate of 5% of the total budget. This will safeguard a post to administer the scheme.

The report of Senior Manager, Regulatory Services relating to unresolved objections to The City of Southampton (Itchen Bridge Tolls) Order 2012, attached.

DECISION MADE: (Ref: CAB 12/13 9753)

On consideration of the report of the Cabinet Member for Environment and Transport, and having considered the objections to ‘The City of Southampton (Itchen Bridge Tolls) Order 2012’ set out in the presentation by a Member of Public at the meeting, Cabinet approved the Order as set out in Appendix 2.

Report of the Leader of the Council, outlining the progress being made in delivering the actions in the Low Carbon Strategy’s Delivery Plan, attached.

DECISION MADE: (Ref: CAB 12/13 9606)

On consideration of the report of the Leader of the Council and having received representations from a Member of Council, Cabinet agreed the following:

(i)  To re-confirm the Council’s commitment to the Low Carbon City Strategy as set out in Appendix 1, to provide a framework from which to base future decisions and policies.

(ii)  To note the outcomes and achievements outlined in Low Carbon City Strategy annual progress report, as set out in Appendix 2, and re-confirm the Council’s commitment to years 2 and 3 of the Delivery Plan.

Report of the Leader of the Council detailing the necessary steps to conclude the organisational arrangements/ required to set up and manage the arts complex, attached.

DECISION MADE: (Ref: CAB 12/13 9608)

On consideration of the report of the Leader of the Council and having received representations from a Member of Council, Cabinet agreed to delegate authority to the Director of Environment and Economy, subject to consultation with the Leader of the Council and the Director of Corporate Services, the Head of Finance and Head of Legal, HR and Democratic Services:

1. to establish the Holding Company and Operating Company as  detailed in this report,
2. to appoint Council Representatives to the Company Boards; and
3. to take any other action necessary to progress the project.

Report of the Cabinet Member for Resources seeking approval to delegate authority to Senior Manager Property Procurement and Contract Management to approve the final detailed terms of purchase, attached.

DECISION MADE: (Ref: CAB 12/13 9419)

On consideration of the report of the Cabinet Member forResources, Cabinet agreed the following:

(i)  To approve the purchase of the freehold interest of the Pan Handle Car Park and part of the Triangle Car Park Platform Road and to delegate authority to the Senior Manager Property, Procurement and Contract Management, to agree the final terms and conditions of purchase.

(ii)  To delegate authority to the Senior Manager Property, Procurement and Contract Management in consultation with the Director of Environment and Economic Development to do anything necessary to give effect to the recommendations in this report.

(iii)  To note the level of expenditure of the purchase and associated costs of purchase.  The total expenditure will be funded from the Regional Growth Fund (RGF) grant funding from Department of Business Innovation and Skills (BIS), which has been subject to previous approvals

Report of the Cabinet Member for Resources in consultation with the Leader of the Council, seeking approval to the disposal of Marland House subject to the Council’s continued use of the offices for an agreed period, attached.

DECISION MADE: (Ref: CAB 12/13 9751)

On consideration of the report of the Cabinet Member forResources, Cabinet agreed the following:

(i)  to approve the disposal of the Council’s freehold at Marland House subject to a leaseback to the Council of the offices at a peppercorn rent until September 2014, and to include the simultaneous disposal of the Council’s freeholds at 5 to 13 Civic Centre Road and 36 Windsor Terrace, all to the recommended bidder on the basis set out in Bid C in Confidential Appendix 1 and to subsequently negotiate and carry out all ancillary matters to enable disposal of the site.

(ii)  that the Senior Manager for City Development, in consultation with the Head of Legal, HR and Democratic Services be authorised to enter into any legal documentation necessary in respect of the sales.

(iii)  to note that the estimated value of the capital receipt from the disposal has already been built into the funding of the capital programme.  Any receipt that differs from the estimate will need to be considered corporately as part of any future prioritisation of resources

Report of the Senior Manager Children and Young People Strategic Commissioning, Education and Inclusion seeking approval of anEarly Years Improvement Strategy, attached.

DECISION MADE: (Ref: CAB 12/13 9645)

On consideration of the report of the Cabinet Member forChildren’s Services, Cabinet agreed the following:

(i)  To approve the Early Years Provision Improvement Strategy, as detailed in Appendix 1 of the report. 

(ii)  To delegate authority to the Director of Children’s Services to remove providers from the Early Years Provider Register following the procedure set out in the Early Years Provision Improvement Strategy.

Report of the Senior Manager Children and Young People Strategic Commissioning, Education and Inclusion seeking permission to commence six weeks of pre-statutory consultation on proposals to close three schools out of the following six – Bitterne Park Infant & Junior, Tanners Brook Infant & Junior and Oakwood Infant & Junior and create three all through primary schools, attached.

DECISION MADE: (Ref: CAB 12/13 9646)

On consideration of the modified report of the Cabinet Member forChildren’s Services, Cabinet agreed the following:

(i)  To approve the commencement of four separate, six weeks, pre-statutory consultations.  The four separate, but similar, proposals for consultation are:

·  Discontinuance of Bitterne Park Infant and expansion of Bitterne Park Junior to accommodate 4-11 year olds.

·  Discontinuance of Oakwood Infant and expansion of Oakwood Junior to accommodate 4-11 year olds.

·  Discontinuance of Tanners Brook Junior and expansion of Tanners Brook Infant to accommodate 4-11 year olds.

·  Discontinuance of Heathfield Junior and expansion of Valentine Infant to accommodate 4-11 year olds.

(ii)  To approve the establishment of four steering groups for each pairing of co-located schools to oversee the consultation on the possibility of a transitioning to a primary.

(iii)  To delegate authority to the Director of Children’s Services and Learning, following consultation with the Head of Legal, HR and Democratic Services, to determine the final format and content of consultation in accordance with statutory and other legal requirements.

(iv)  Subject to complying with Financial and Contractual Procedure Rules, to delegate authority to the Director of Children’s Services and Learning, following consultation with the Cabinet Member for Children’s Services, to do anything necessary to give effect to the recommendations in this report.