Agenda and minutes

To elect the Vice Chair for the Municipal Year 2024-2025.

Item deferred to next meeting.

Councillor McManus declared a personal and pecuniary interest in relation to minute agenda item number 9c and agreed to leave the meeting at this point.  

To approve and sign as a correct record the minutes of the meeting held on 22 August 2024 and to deal with any matters arising, attached.

Resolved that the minutes of the committee meeting held on the 22 August 2024 be approved and signed as a correct record.

To move that in accordance with the Council’s Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the confidential appendixto the following Item

Appendix 3 of this report is not for publication by virtue of categories 3 (information relating to the financial or business affairs of any particular person) and 7A (obligation of confidentiality) of paragraph 10.4 of Southampton City Council’s (“the Council’s”) Access to Information Procedure Rules, as contained in the Council's Constitution.

It is not in the public interest to disclose this information as the report contains confidential and commercially sensitive information. It would prejudice the Council’s ability to operate in a commercial environment and obtain best value in contract negotiations and would prejudice the Council’s commercial relationships with third parties if they believed the Council would not honour obligations of confidentiality.

RESOLVED that in accordance with the Council’s Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the confidential appendix to the following Item. (Agenda item 9c only)

Appendix 1 of this report is not for publication by virtue of category 7A (obligation of confidentiality) of paragraph 10.4 of Southampton City Council’s (“the Council’s”) Access to Information Procedure Rules, as contained in the Council's Constitution.

It was not in the public interest to disclose this information as the report contains confidential and commercially sensitive information in relation to one of the Council’s suppliers. It would prejudice the Council’s ability to operate in a commercial environment and obtain best value in contract negotiations and would prejudice the Council’s commercial relationships with third parties if they believed the Council would not honour obligations of confidentiality.

The Committee received and noted the report of the Scrutiny Manager which enabled the Overview and Scrutiny Management Committee to examine the content of the Forward Plan and to discuss issues of interest or concern with the Executive.

a)  Corporate Performance Reporting - Councillor Fielker, Leader of the Council, Munira Holloway, Director of Strategy and Performance, and Dan King, Head of Data Intelligence and Insight were present and with the consent of the Chair addressed the meeting. Councillor Fielker introduced the proposed corporate performance reporting arrangements for the Council. Councillor Fielker also set out the specific benefits in terms of the use of the dataset by scrutiny panels. Dan King provided a demonstration of the dataset, summarised the current and proposed data streams, analysis, capabilities and the data outputs across a wide range of organisational areas and services.

The committee noted and discussed the dataset at length and sought to better understand the functionality of the system, source data and output capabilities overall as well as the benefits of monitoring and reporting on specific Key Performance Indicators (KPI’s). The committee also sought to clarify the proposed timelines for reporting as well as the granularity and range of data that will be available.

RESOLVED

i)  That, a link providing access to the corporate dataset is provided to members of the OSMC.

ii)  The presentation delivered at the meeting is circulated to the Committee.

b)  Refresh of the Southampton Safe City Partnership Strategy - Councillor Lambert, Cabinet Member for Communities and Safer City and Claire Edgar, Executive Director for Community Wellbeing were present and with the consent of the Chair addressed the meeting. Councillor Lambert set out the proposed updates, priority areas and prevention policies within the revised strategy. Claire Edgar then set out the overall scope and explained the revised strategies alignment with other policy areas and proposed improvements in relation to collaborating with partner organisations.

The committee discussed the revised strategy and the rationale for the updated targets, the current performance levels, and sought assurance around partner ownership, buy in and achieving the revised targets.

RESOLVED

i)  That, for the 17 September Cabinet meeting, partners reflect on the proposed targets within the refreshed strategy to ensure that they are SMART.

ii)  The Community Safety Dashboard of KPIs is circulated to the Committee.

iii)  The Committee are informed of the number of respondents to the community safety public survey referenced in the refreshed strategy.

iv)  In recognition of their value to residents and community safety partners, the Council reviews how PACT (Police and Communities Together) meetings are promoted, particularly on the Council’s website, to enable the public to identify when and where meetings are taking place.

c)  Leisure Services - Councillor Kataria, Cabinet Member for Compliance and Leisure, James Marshall, Director of Customer and Leisure, and Katy Renouard, Service Manager for Contracts and Commercial Supplier Management were in attendance and with the consent of the chair addressed the meeting. Councillor Kataria outlined the recommendations contained within the Cabinet report as well  ...  view the full minutes text for item 23.

The Committee considered and discussed the responses from the Executive to recommendations from previous meetings.