SOUTHAMPTON CITY COUNCIL Overview and Scrutiny Management Committee
MINUTES OF THE MEETING HELD ON 12 November 2020

Present:	Councillors S Galton (Chair), Fuller (Vice-Chair), Fitzhenry, Bell, Bunday, Cooper, Harwood, Whitbread and Savage Appointed Member Rob Sanders
Apologies:	Councillor Renyard and Appointed Members Catherine Hobbs, Nicola Brown, Francis Otieno and Claire Rogers
Also in attendance:	Councillor Shields, Cabinet Member for Stronger Communities

Apologies and Changes in Panel Membership (If Any)

It was noted that following receipt of the temporary resignation of Councillor Renyard from the Committee the Service Director – Legal and Business Operations, acting under delegated powers, had appointed Councillor Savage to replace him for the purposes of this meeting. The Committee also noted the apologies of Nicola Brown, Catherine Hobbs and Francis Otieno the Appointed Members.

Minutes of the Previous Meeting (including matters arising)

RESOLVED that the minutes of the meeting held on 15th October, 2020 be approved and signed as a correct record.

Provision of an Environmental Enforcement Service - Performance Update

The Committee noted the report of the Cabinet Member for Stronger Communities detailing performance on the provision of an Environment Service.

Councillor Shields, Cabinet Member for Stronger Communities was in attendance and with the consent of the Chair addressed the meeting.

The Committee discussed the following:

The recent employment of two enforcement officers, their role and the impact they would have on the service.

Success of prosecutions by enforcement.

Data collected with regards to fly tipping and how this was being monitored and managed.

The suspension of Community Payback during the pandemic and the affect this was having.

Littering enforcement process and how this was working in conjunction with fly tipping.

RESOLVED:

That a breakdown of fly tipping incidents by Ward was circulated to the Committee.

That the estimated cost to the Council of cleaning up fly tipping was provided to the Committee.

That, to make it easy for residents, the usability of the Council’s website for reporting fly tipping was reviewed.

Following analysis of the relevant data, review the location of charity bins in the City to reduce the level of fly tipping.

That fixed penalty notices issued for dropping litter were reviewed to identify if there had been repeat offenders.

That the Committee review the performance of the Environmental Enforcement Services in six months’ time.

Monitoring Scrutiny Recommendations to the Executive

The Committee noted the report of the Service Director – Legal and Business Operations enabling the Overview and Scrutiny Management Committee to monitor and track progress on recommendations made to the Executive at previous meetings.

In particular, with regards to an update on the consultation of the Southampton City Vision Local Plan it was noted that the number on the People’s Panel was 2,800. The number of people who received notification of the consultation, via either the People’s Panel or the Your City, Your Say database, results could not be broken down to establish how many actually responded from these groups.