Agenda item

Appointments to Committees, Sub-Committees and Other Bodies

To deal with any appointments to Committees, Sub-Committees or other bodies as required.

Minutes:

(a)  The Leader proposed and Councillor Rayment seconded the appointment of the Local Outbreak Engagement Board as a sub committee of Cabinet which would be responsible for strategic oversight of health protection regarding Covid-19 in Southampton.  Terms of Reference were shared with Members of Council and detailed below:-

 

SOUTHAMPTONCOVID-19 LOCAL OUTBREAK ENGAGEMENT BOARD

 

Terms of Reference

 

Purpose

The Southampton Covid-19 Local Outbreak Engagement Board is responsible for strategic oversight of health protection regarding Covid-19 in Southampton, including prevention, surveillance, planning and response to ensure they meet the needs of the population.

The Board will support the local delivery of the primary objectives of the Government's strategy to control the Covid-19 reproduction number (R), reduce the spread of infection and save lives, in doing so help to return life to as normal as possible, for as many people as possible, in a way that is safe, protects our health and care systems and releases our economy.

The response will be delivered at various levels and by various partner organisations, but these will need to be brought together at local authority level through the Executive Director of Wellbeing (Health & Adults), supported by the Director of Public Health as lead officer, to ensure a community focus and appropriately tailored response. In addition to the place-based approach overseen by the Board the levels will include:

  • National - a National Outbreak Control Plans Advisory Board will be established to draw on expertise from across local government and ensure the NHS Test and Trace programme builds on local capability, and to share best practice and inform future programme development;
  • Regional - Co-ordination required on a regional level will be provided through the HIOW Local Resilience Forum and Integrated Care System arrangements;
  • Local – Southampton COVID-19 Health Protection Board, working through Local Engagement Boards to define measures to contain outbreaks and protect health.

 

Membership

 

 

Chair – Leader of the Council

Deputy Chair - Cllr Fielker (Chair of HWB, Cabinet member for health and adults)

Cllr Paffey, Cabinet member for children and learning

Cllr Shields, Cabinet member for stronger communities

 

Board supported by :-

 

Director of Public Health SCC

Director – Adult Social Care SCC

Director – Childrens Social Care SCC

CCG Governing Body Chair

Healthwatch and SVS Deputy Chief Executive

TBC - Medical Director University Hospitals Southampton

TBC - CONNECT/Business Lead

TBC - Communications Lead Officer

 

The Board will invite representation from other organisations or roles specific to the agenda items under consideration. 

 

 

Objectives

 

The Southampton Covid-19 Local Outbreak Engagement Board will:

  • Be the public face of Southampton City Council’s response in the event of an outbreak of COVID-19

·  Provide political oversight of ongoing development and delivery of the Southampton City Local Covid-19 Outbreak Control Plan, including:

·  Approving recommendations from the Health Protection Board for allocation of resources to support the effective delivery of the Plan

·  Lead engagement with local communities, advising on community engagement, including with vulnerable and/or higher risk communities of interest

·  Approve the communications strategy for the Local Outbreak Control Plan

·  Approve implementation measures (or make recommendations to other bodies where appropriate) that will prevent virus transmission. 

·  Monitor the response to local outbreaks and ensure learning informs future practice

·  Make recommendations for the wider policy agenda including the recovery workstreams, NHS Recovery and Restoration programme and the Health and Wellbeing Strategy

 

 

Accountability

 

The group will be accountable to Cabinet in its Statutory role, bringing together key partners in the local health and care system.

It will also have reporting relationships to

  • HIOW level governance process for functions delivered at this level
  • Southampton’s Health and Wellbeing Board

Frequency of Meetings

 

The Board will meet as and when considered necessary by the Chairman of the Board.

Meetings are not open to the public.  An agenda and papers will be circulated at least 5 working days before the meeting.  Conflicts of interest must be declared by any member of the group.

 

 

 

Quoracy

 

A quorum for meetings will be a minimum of 2 people, one of whom will be the Chair or nominated Co-Chair.

 

Review

 

Terms of Reference will be reviewed on a bi-monthly basis.

July 2020

 

 

 

 

 

 

(b)   The Leader proposed and Councillor Leggett seconded a change to the Council Constitution under the Scheme of Delegation to Officers at  paragraph 14.20 to include delegated authority to the Head of Green City and Infrastructure following consultation with the Cabinet Member for Green City and Environment to grant licences in respect of discretionary conditions to be imposed on pavement licenses. 

 

Council noted that the Business and Planning Bill 2020 requirements which was intended to become law by 24th July 2020 required urgent action relating to pavement licences to permit tables and chairs on the highway outside of premises. In order to comply with strict deadlines under the Bill the delegated authority was approved.  It was also agreed that there would be an All Member Briefing on the proposed Bill.