Agenda and minutes

Cabinet noted that the Early Years Development and Childcare Partnership was no longer statutory and therefore Councillor Bogle’s appointment to this Outside Body was terminated.

Report of the Leader of the Council proposing commencement of a procurement process to support the establishment of a Local Authority trading Company for the provision of some Council services, attached.

DECISION MADE:  (CAB 16/17 18283)

On consideration of the report of the Leader of the Council, Cabinet agreed the following:

(i)  To delegate authority to the Chief Operations Officer, following consultation with the Leader, Service Director: Legal & Governance and the Service Director: Finance and Commercialisation, to establish a Local Authority Trading Company (LATCo) for the management, delivery and commercialisation of the in-scope services.

(ii)  To agree that in scope services to be included within the LATCo / procurement will (subject to further decision at the conclusion of the procurement process) include:

•  Street Cleansing and Waste Management & Collection (including Fleet);

•  Housing Operations & Management and Parks & Open Spaces (including Fleet);

•  Car Park Operations, Facilities Management and Bridge Operations;

•  Transport.

(iii)  To delegate authority to the Chief Operations Officer, following consultation with the Transformation Implementation Board (TIB), Service Director: Legal and  Governance and the Service Director: Finance and Commercialisation, to determine the LATCo company structure, the terms of any contract between the Council and the LATCo for the delivery of in scope services and to finalise the governance arrangements in relation to the Council / LATCo and any public / private partner organisations procured to support the LATCo.

(iv)  To delegate authority to the Chief Operations Officer, following consultation with the Transformation Improvement Board (TIB), Service Director: Legal and  Governance and the Service Director: Finance and Commercialisation, to undertake all actions necessary to appraise and consult on the options available to the Council in relation to a finalised staffing structure (operational based within the LATCo and commissioning client retained by the Council) in order to recommend a staffing structure and the delivery route for the same at the conclusion of the procurement process.

(v)  To delegate authority to the Chief Operations Officer, following consultation with the Transformation Implementation Board (TIB), Service Director: Legal and Governance and the Service Director: Finance and Commercialisation, to commence a procurement process to select one or more public and/or private sector partners to support the LATCo in the discharge of its duties.

(vi)  To note that the final decision on the services to be delivered through the LATCo, the staffing provisions, governance arrangements, financial implications and the appointment of one or more public and/or private partners to support service delivery will be referred to Cabinet / Council prior to the conclusion of the procurement process (currently expected in late 2017).

Report of the Cabinet Member for Communities, Culture and Leisure outlining progress on implementing the Community Asset Transfer Strategy, attached.

DECISION MADE:  (CAB 16/17 18239)

On consideration of the report of the Cabinet Member for Communities, Culture and Leisure, Cabinet agreed the following:

(i)  To approve the disposal of Kingsland Community Centre to WICT on a freehold basis at Less than Best Consideration for a sum in the region of £10,800

(ii)  To delegate authority to the Head of Capital Assets to approve the disposal on a freehold basis at Less than Best Consideration on the basis it secures an improvement in the economic, social and environmental well being of the Council’s area by securing the delivery and growth of community services

(iii)  To delegate authority to the Service Director (Growth) following consultation with the Cabinet Member for Communities, Culture and Leisure, the Cabinet Member for Finance and the Head of Capital Assets to do anything necessary to give effect to the recommendations contained in this report

(iv)  To note progress on transferring community centres and buildings since implementation of the Community Asset Transfer Strategy.

Report of the Cabinet Member for Environment and Transport seeking approval of the final amendments to the Conservation Area Appraisal and Management Plan, post public consultation, attached.

DECISION MADE:  (CAB 16/17 18142)

On consideration of the report of the Leader of the Council and having considered representations from the Herbert Collins Estates Residents Association, Cabinet agreed the following modified recommendation:

To confirm Article 4 Direction for the Ethelburt Avenue (Bassett Green Estate) Conservation Area, removing permitted development rights for the properties set out in Appendix 1.  Any minor revisions to be delegated to the Service Director, Legal and Governance following consultation with the Leader of the Council.

Report of the Service Director, Children and Families and Director, Quality and Integration seeking approval to appoint selected providers to the South Central framework for Independent Foster Care following the completion of a procurement process, attached.

DECISION MADE:  (CAB 16/17 17917)

On consideration of the report of the Cabinet Member for Children’s Social Care, Cabinet agreed the following:

(i)  To authorise officers to appoint the organisations set out in Appendix 1 to the Framework Agreement.

(ii)  To delegate to the Service Director Quality and Integration following consultation with the Interim Service Director Children and Families and the Service Director Finance and Commercialisation and the Service Director Legal and Governance authority to enter into contractual arrangements with these organisations and to do all such ancillary activities as may be necessary to give effect to the recommendations of this report.

Report of the Cabinet Member for Environment and Transport seeking to delay reducing the opening hours at the Household Waste Recycling Centre (HWRC), which is due to come into effect 1 January 2017, for a period of nine months, attached.

DECISION MADE:  (CAB 16/17 18277)

On consideration of the report of the Service Director – Transactions and Universal Services, the Cabinet Member for Environment and Transport agreed the following:

 (i)  To re-programme the introduction of reduced opening hours at the HWRC to 1 October 2017.  The reduction in opening hours won’t come into effect until 1 October 2017 and are: two hours per day in the winter (11am – 4pm) and Monday – Friday in the summer (11am – 6pm).  By one hour per day on Saturday and Sunday in the summer (10am – 6pm) and to close the HWRC, one day per week on a Thursday each week. 

(ii)  That authority be delegated to the Service Director – Transactions and Universal Service, following consultation with the Executive Member for Environment and Transport, to implement all of the necessary operational and contractual changes and other actions for the recommendations to take effect.

(iii)  To note that any future changes need to be consistent as far as possible across Southampton City Council, Hampshire County Council (HCC) and Portsmouth City Council (PCC) as different opening times may result in increased numbers of visitors from outside the City and a resultant increase in disposal costs.