Agenda and minutes

Report of the Chair of Scrutiny Panel, detailing the inquiry into Air Quality, attached. 

Cabinet received the Air Quality Inquiry final report from the Chair of the Scrutiny Panel. 

Report of the Cabinet Member for Communities outlining progress on implementing the Community Asset Transfer Strategy and seeking approval for proposed changes to the Strategy, attached.

DECISION MADE: (Ref: CAB 14/15 14491)

On consideration of the report of the Cabinet Member for Communities and having received representations from a Member of the Council, Cabinet agreed the following modified recommendations:

(i)  To approve the recommended changes to the Community Asset Transfer Strategy, attached at Appendix 1, to:

·  Streamline the application process

·  Give existing tenants first refusal.

(ii)  To delegate authority to the Assistant Chief Executive to make any minor or consequential amendments and/or refinements to the process as may arise from time to time.

(iii)  To approve the disposal of Townhill Park Community Centre on a leasehold basis and at less than Best Consideration (where appropriate) to City Life Church and to delegate authority to the Assistant Chief Executive following consultation with the Cabinet Members for Communities and Resources and the Head of Property to approve the detailed disposal terms and to subsequently agree detailed disposal terms and negotiate and carry out all ancillary matters to enable disposal of the site.

(iv)  To delegate authority to the Assistant Chief Executive, following consultation with the Cabinet Members for Communities and Resources and the Head of Property to transfer properties that have reached Stage 2 of the current process, namely:

·  Harefield Community Centre

·  Northam Community Centre

·  St. Albans Resource Centre

·  Townhill Park Community Centre

at less than Best Consideration (where appropriate) to either the current or any new applicants following the new application process and to subsequently agree detailed disposal terms and negotiate and carry out all ancillary matters to enable disposal of the sites.

(v)  To delegate authority to the Head of Property to approve the disposals on a leasehold or freehold basis at less than Best Consideration.

(vi)  To delegate authority to the Assistant Chief Executive, following consultation with the Cabinet Members for Communities and Resources and Head of Property to do anything necessary to give effect to the recommendations contained in this report.

(vii)  To note progress on transferring community centres and buildings.

Report of the Cabinet Member for Environment and Transport seeking approval to delegate authority to relevant officers to enable the operation of the City Depot HWRC to form part of the new Hampshire wide HWRC operating contract from 1 April 2016, attached.

DECISION MADE: (Ref: 14/15 14618)

On consideration of the report of the Cabinet Member for Environment and Transport, Cabinet agreed the following:

(i)  That the contract for the operation of the City Depot HWRC is retendered as part of the Hampshire retender procedure for all 26 HWRC sites in Hampshire;

(ii)  that the contract allows flexibility for Southampton to operate the City Depot HWRC in a way that suits local requirements; and,

(iii)  to delegate authority to the Director, Place, following consultation with the Head of Legal and Democratic Services and the Cabinet Member for Environment and Transport to finalise and enter into all legal documentation necessary to enter into and agree the terms of the new HWRC contract.

Report of the Cabinet Member for Housing and Sustainability seeking approval of expenditure for Housing Revenue Account funded projects, attached.

DECISION MADE: (Ref: CAB 14/15 14618)

On consideration of the report of the Cabinet Member for Housing and Sustainability, Cabinet agreed the following:

To approve in accordance with Financial Procedure Rules expenditure of £4,751,000 phased as follows:

• £1,548,000 in 2015/16
• £3,203,000 in 2016/17

Provision for which exists within the Safe, Wind and Weather tight; Modern Facilities; Well Maintained Communal Facilities and Warm and Energy Efficient sections of the HRA Capital Programme as detailed in the table below.

Report of the Leader of the Council detailing plans for the new Spitfire Memorial within Mayflower Park, attached.

DECISION MADE: (Ref: 14/15 14413)

On consideration of the report of the Leader of the Council, Cabinet agreed the following:

(i)  To delegate authority to the Director, Place following consultation with the Head of Economic Development and Housing Renewal to determine the form and extent of the area of Mayflower Park required within the final location for the formation of the installation.

(ii)  To authorise the Head of Legal and Democratic Services to advertise the proposed disposal of part of Mayflower Park for two consecutive weeks in a local newspaper circulating in the locality.

(iii)  To delegate Authority to Director, Place following consultation with the Cabinet Member for Resources and Leisure to determine any objections received from the adverts and to make a final decision as to whether or not to approve the disposal in light of any such objections.

(iv)  To approve the terms of the disposal as set out within the report and to delegate authority to the Head of Economic Development and Housing Renewal to agree final terms with the National Spitfire Project.

(v)  To approve the acquisition of a small section of Crown Estate land (seabed), which will be subject to the overhang of the memorial and to delegate authority to Head of Economic Development and  Housing Renewal to agree final terms for the acquisition.

Report of the Cabinet Member for Housing and Sustainability seeking authority to undertake the required work to set up a wholly owned Development Company to deliver City wide development, attached.

DECISION MADE: (Ref: CAB 14/15 14626)

On consideration of the report of the Cabinet Member for Housing and Sustainability and having received representations from a Member of the Council, Cabinet agreed the following:

  (i)  To delegate to the Director, Place to undertake the required work to set up a wholly owned Development Company to deliver city wide development, subject to the establishment of a sound Business Plan for the company.

Report of the Cabinet Member for Resources and Leisure seeking to renew the energy procurement (gas and electricity) contract from 2016-2020 with Kent LASER Central Purchasing Body, attached.

DECISION MADE: (Ref: 14/15 14588)

On consideration of the report of the Cabinet Member for Resources and Leisure, Cabinet agreed the following:

  (i)  To enter into a rolling 2 year bi-lateral energy purchase only contract with LASER to cover the council’s electricity and gas supplies through an OJEU compliant flexible framework agreement offered by Kent LASER starting October 2016 for a maximum period of 4 years.

  (ii)  Delegate authority to the Chief Financial Officer to do anything necessary give effect to recommendation (i) above including, but not limited to, procuring and entering into appropriate contract arrangements.