Agenda and minutes

To deal with any executive appointments, as required.

Cabinet approved the following changes to the Executive Appointments register:

Safe City Partnership – Councillor Kaur to replace Councillor Rayment. 

Schools Forum – Councillor Lloyd to replace Councillor Keogh.

Standing Conference on Problems Associated with the Coastline – Councillor Rayment to replace Councillor Thorpe.  

Transport for South Hampshire Joint Committee – Councillor Rayment to replace Councillor Whitbread.

Corporate Parenting – Councillors Jeffery and Kaur to replace Councillor Thorpe.

Association of Port Health Authorities – Councillor Rayment to replace Councillor Thorpe.

Safer Roads Partnership for Hampshire and IOW Executive – Councillor Rayment to replace Councillor Thorpe. 

Enterprise First – Councillor Tucker to replace Councillor Thorpe.

Street Lighting PFI Network Board – Councillor Rayment to replace Councillor Thorpe.  

Local Government Coastal Issues Special Interest Group – Councillor Rayment to replace Councillor Thorpe.

Project Integra Management Board – Councillor Rayment to replace Councillor Thorpe. 

Report of the Cabinet Member for Environment and Transport seeking to establish a policy to allow evening parking charges to be introduced, attached.

DECISION MADE: (Ref: CAB 13/14 10646)

On consideration of the report of the Cabinet Member forEnvironment and Transport and having received representations from the Southampton Old Bowling Club, residents of Southampton Old Town, the Chamber of Commerce and Members of the Council, Cabinet agreed the following:

(i)  To amend the Strategic Level Parking Policy (previously approved by Cabinet on the 17 March 2008) to allow the establishment of the principle of charging for evening parking charges.

(ii)  To delegate to the Head of Transport, Highways and Parking, in consultation with the Cabinet Member for Environment and Transport, to determine detailed proposals, including costs, permit schemes and advertise Traffic Regulation Orders for evening charges, in accordance with the new policy.

(iii)  To note that the Traffic Regulation Order (TRO) for evening charges will propose the following:

·  A flat rate charge of £2 to apply in the on street city centre  pay & display zone from 6pm until 8pm after which time it will be free;

·  Multi storey car parks already charging in the evenings will see no change;

·  Evening car park charges to be introduced in city centre surface car parks at a flat rate of  £2 from 6pm to midnight;

·  That the overnight annual car park season ticket  charges are reduced from £250 to £150 and that this offer apply to all car parks in the city centre boundary as defined by the map in appendix 4;

·  That the maximum period of stay in the Red Zone during chargeable hours is increased to 2 hours

.

Report of the Cabinet Member for Environment and Transport seeking to implement new charges for the issue of residents first parking permits, attached.

DECISION MADE: (Ref: CAB 13/14 10746)

On consideration of the report of the Cabinet Member forEnvironment and Transport and having received representations from Members of the Council, Cabinet agreed the following:

(i)  To approve in principle the introduction of a charge of £30 for the issue of a first resident’s parking permit (for new applicants to the scheme) for all residents’ parking schemes in Southampton that are outside of the City Centre, where a charge for a first permit does not already apply, save those listed in recommendation (iii) below.

(ii)  To approve in principle a charge of £15 for the issue of a 3 month temporary parking permit (for new applicants to the scheme) for all residents’ parking schemes in that are outside of the City Centre Southampton save those listed in recommendation (iii) below.

(iii)  To exclude the dwellings encompassed by the Northam, Bitterne Manor, and Itchen Residents’ Parking Schemes from the charging proposals.

(iv)   To delegate authority to the Director of Environment and Economy to advertise the relevant Traffic Regulation Orders (TRO’s) and consider and determine any representations received to those proposals in accordance with the Council’s procedures for determining Traffic Regulation Orders.

Report of the Cabinet Member for Children’s Services providing an update on progress on the development of the proposals for the expansion of the early year’s sector, attached.

DECISION MADE: (Ref: CAB 13/14 10794)

On consideration of the report of the Cabinet Member forChildren’s Services, Cabinet agreed the following:

(i)  To approve, in accordance with Financial Procedure Rules, capital expenditure of £1,361,000; phased £67,000 in 2013/14 and £1,294,000 in 2014/15, from the Children’s Services Capital Programme; and

(ii)  Subject to compliance with Contract and Finance Procedure Rules, to delegate authority to the Director of People to do anything necessary to procure and deliver the capital projects set out in Appendix 1 of this report.

Report of the Leader of the Council, seeking approval of Southampton City Council’s Plan for 2012-2016, attached.

DECISION MADE: (Ref: CAB 13/14 9086)

On consideration of the report of the Leader of the Council, Cabinet agreed the following:

(i)  To note the recommendations made by the Overview and Scrutiny Management Committee, as reported verbally at the meeting, which, if approved by Council, will be reflected in the final version of the plan.

(ii)  To recommend the draft Council Plan 2013-16, including the council priorities as detailed in Appendix 1, to Council for approval.

Report of the Leader of the Council, seeking approval to implement changes to lighting levels in the City which will reduce energy consumption and reduce carbon emissions, attached.

DECISION MADE: (Ref: CAB 13/14 10358)

On consideration of the report of the Leader of the Council, Cabinet agreed the following:

(i)  That lighting levels in residential areas following the installation of new lighting units are reduced by:

·  25% between dusk and midnight

·  50% between midnight and 5am

·  25% between 5am and dawn;

(ii)  That lighting levels on main Primary and Secondary traffic routes, following the installation of new lighting units, be reduced by 25% between midnight and 5am; and

(iii)  To note that some exceptions to this policy for operational reasons may be necessary from time to time and these will be recorded by the street lighting service.

Report of the Leader of the Council, seeking Cabinet approval for the Planning Obligations Supplementary Planning Document and updates to the Community Infrastructure Levy Charging Schedule, attached.

DECISION MADE: (Ref: CAB 13/14 10797)

On consideration of the report of the Leader of the Council, Cabinet agreed the following:

(i)  To recommend the Community Infrastructure Levy Charging Schedule, the statement of Statutory Compliance (contained within the Charging Schedule) and the Community Infrastructure Levy Instalments Policy (Appendices 1and 4) to Council for approval;

(ii)  To approve the Developer Contributions Supplementary Planning Document (Appendix 3) and to delegate authority to the Head of Planning Transport and Sustainability to approve the necessary amendments to Appendix A: Commuted Sums Tables contained therein; and

(iii)  To delegate authority to the Head of Planning Transport and Sustainability to establish the procedure, following consultation with the Leader of the Council, for how neighbourhood funding from the Community Infrastructure Levy will be allocated.

Report of the Cabinet Member for Environment and Transport, seeking approval to add confirmed 2014/15 Local Transport Plan funding to the Environment and Transport Capital Programme and approve for expenditure in 2013/14 to deliver Phase 1 of the North of Central Station, attached.

DECISION MADE: (Ref: CAB 13/14 10798)

On consideration of the report of the Cabinet Member forEnvironment and Transport, Cabinet agreed the following:

(i)  Subject to the decision of Council to approve the recommendations set out above, to approve the procurement and delivery of the “North of Station Quarter” capital scheme; and

(ii)  To delegate authority to the Director of Environment and Economy to make decisions necessary to procure and deliver the “North of Station Quarter” scheme within the overall approved budget.

Report of the Cabinet Member for Communities and Change regarding the transformation to the People’s Directorate, attached.

DECISION MADE: (Ref: CAB 13/14 10947)

On consideration of the report of the Cabinet Member forChildren’s Services, Cabinet agreed the following:

(i)  To note the work undertaken between December 2012 and April 2013 in advance of establishing the People Directorate in April 2013.

(ii)  To note the arrangements put in place by the People Directorate to drive the implementation over the next 12 – 18 months. This will lead to the transformation of services in the People’s Directorate.

Report of the Leader of the Council in association with the Cabinet Members for Resources and Economic Development and Leisure Services on the future management arrangements for  the pool, attached.

DECISION MADE: (Ref: CAB 13/14 10799)

On consideration of the report of the Leader of the Council, Cabinet agreed the following:

i)  Approve, in accordance with Financial Procedure Rules, capital expenditure of £18,000 in 2013/14 from the Economic Development and Leisure Capital programme for refurbishment works at Oaklands swimming pool to undertake a detailed feasibility study, subject to approval by Council of the addition of the scheme to the Capital Programme on 17 July 2013.

ii)  That work to progress the feasibility and business plan development is progressed.

iii)  Delegate authority to the Head of Legal, HR and Democratic Services, after consultation with the Head of Leisure and Culture, to formalise the arrangement to reopen and operate Oaklands Pool by the preferred community group using whichever form of agreement deemed most appropriate in the circumstances.

Report of the Leader detailing the SRB2 Regeneration Programme Succession Strategy, attached. 

DECISION MADE: (Ref: CAB 13/14 10800)

On consideration of the report of the Leader of the Council, Cabinet agreed the following:

(i)  To award a grant of £386,000 to West Itchen Community Trust for the refurbishment of the Acorn Enterprise Centre in Empress Road subject to:

• Satisfactory appraisal of the WICT business plan relating to Acorn Enterprise Centre;
• Confirmation of the type and financial cost of proposed grant funded works by a suitably qualified Property Surveyor; and
• Confirmation of co-investment/match funding on behalf of WICT and of the works programme.

(ii)  To delegate authority to the Director of Environment and Economic Development following consultation with the Head of Legal, HR and Democratic Services, to enter into a grant agreement with West Itchen Community Trust and to do anything necessary to give effect to the payment of the grant.

(iii)  To protect grant monies through the placement of a Legal Charge for 10 years from the date of issue, on Acorn Enterprise Centre.

(iv)  To add, in accordance with Financial Procedure Rules, a sum of £386,000 to the Leader’s Capital Programme, for a capital grant towards works at the Acorn Enterprise Centre.

(v)  To approve, in accordance with Financial Procedure Rules, capital expenditure of £386,000 in 2013/14 from the Leader’s Capital Programme to award a capital grant.

Report of the Interim Head of Education seeking approval for the Cabinet Member to set a deficit budget for those schools who have requested to set one, attached.

DECISION MADE: (Ref: CAB 13/14 10649)

On consideration of the report of the Cabinet Member forChildren’s Services, Cabinet agreed to adopt the new SEN Strategy for 2013-2016 attached at Appendix 1.

Report of the Head of Service, Prevention and Inclusion seeking agreement to put in place a city wide Attendance Policy to set out arrangements to deliver a step change in absence rates in schools in the City, attached.

DECISION MADE: (Ref: CAB 13/14 10793)

On consideration of the report of the Cabinet Member forChildren’s Services, Cabinet agreed to approve the revised School Attendance Policy, attached at Appendix 1 in the report.