Agenda and minutes

To deal with any executive appointments, as required.

Cabinet approved the following appointments:

Health and Wellbeing Board – Councillors Baillie, Bogle, Lewzey, McEwing and Shields.

Southampton Connect – Councillor Rayment (observer), replacing Councillor Stevens

Energy Partnership – Councillor Payne, replacing former Councillor Williams

Partnership for Urban South Hampshire – Councillor Letts, replacing former Councillor Williams

Hampshire Pension Fund – Councillor Barnes-Andrews, replacing Councillor Letts

Local Government Information Unit – Councillor Tucker, replacing former Councillor Williams

Report of the Interim Director for Environment and Economy to progress the implementation of a reward scheme for residents that recycle the right materials, attached.

DECISION MADE: (CAB 13/14 10335)

On consideration of the report of the Cabinet Member forEnvironment and Transport, Cabinet agreed the following:

i)  To implement a reward scheme for houses in phase 1;

ii)  To implement a reward scheme for flats in phase 2; and

iii)  To delegate authority to the Director of Environment and Economy following consultation with the portfolio holder for Environment and Transport, to undertake any work necessary within approved budgets and subject to compliance with Contract and Financial Procedure Rules, to deliver the implementation of the reward scheme outlined in this report.

Report of the Head of Leisure and Culture, seeking approval to spend City Council funds towards a project at Lordshill Playing Fields to improve drainage, attached.

DECISION MADE: (CAB 13/14 10157)

On consideration of the report of the Cabinet Member forEconomic Development and Leisure, Cabinet agreed the following:

1. To add, in accordance with Financial Procedure Rules, a sum of £134,800 to the Housing & Leisure Capital Programme for drainage works at Lordshill playing fields.
2. To approve, in accordance with Financial Procedure Rules, capital expenditure of £134,800 in 2013/14 from the Housing & Leisure Capital Programme to carry out drainage works at Lordshill playing fields.
3. To transfer, in accordance with Financial Procedure Rules, a sum of £50,000 from the Academies – Capital Works project in the Children’s Services Capital Programme.
4. To note that a bid of £50,000 has been made to Sport England for additional funding for the project, and that this will be added to the project in accordance with Financial Procedure Rules, if the bid is successful.

Report of the Cabinet Member for Environment and Transport seeking approval to add additional funding to the Environment and Transport Capital Programme, attached.

DECISION MADE: (CAB 13/14 10433)

On consideration of the report of the Cabinet Member for Environment and Transport, Cabinet agreed the following:

i.  Subject to the decision of Council to approve the recommendations set out above, to approve the procurement and delivery of the Bridges to Prosperity capital scheme; and

ii.  To delegate authority to the Interim Director of Environment and Economy to make decisions necessary to procure and deliver the Bridges to Prosperity scheme within the overall approved budget.

Report of the Cabinet Member for Environment and Transport, seeking authority to delegate award for the new smart ticketing contract to the Interim Director of Economy and Environment, attached.

DECISION MADE: (CAB 13/14 10125)

On consideration of the report of the Cabinet Member for Environment and Transport, Cabinet agreed to delegate authority to the Director of Environment and Economy to take action necessary to procure and enter into a contract for the delivery of a smart ticketing back office system.

Report of the Cabinet Member for Environment and Transport, seeking approval of the Carlton Crescent Conservation Area Appraisal and Management Plan, attached.

DECISION MADE: (Ref: CAB 13/14 10246)

On consideration of the report of the Cabinet Member forEnvironment and Transport, Cabinet agreed the following:

1. To adopt the Conservation Area Appraisal and Management Plan in order that the policies contained within the Management Plan will guide future development proposals in the Conservation Area;
2. To approve the proposal to develop an Article 4 Direction for Canton Street to remove Permitted Development (PD) rights for works to the roofs and front elevations, and to authorise officers to prepare a draft Article 4 Direction and consult with residents; and
3. To approve the boundary of the Conservation Area remaining unchanged. 

Report of the Cabinet Member for Environment and Transport, seeking approval to accept new funding awarded by the Department for Environment, Food and Rural Affairs add the funding to the capital programme for flood risk management and delegate authority to spend, attached.

DECISION MADE: (Ref: CAB 13/14 10406)

On consideration of the report of the Cabinet Member forEnvironment and Transport, Cabinet agreed the following:

i.  To accept the grant of £472,000 from Defra through the Flood Resilience Community Pathfinder Scheme;

ii.  To add, in accordance with Financial Procedure Rules, a sum of £472,000 to the Environment and Transport Capital Programme in order to deliver the Flood Risk Management scheme; and

iii.  To approve, in accordance with Financial Procedural Rules, capital expenditure of £472,000, phased £95,000 in 2013/14 and £377,000 In 2014/15 to deliver the flood risk management project in St. Denys.

Report of the Cabinet Member for Resources detailing proposed estate parking improvements developed in response to growing concern from residents about the shortage of parking, attached.

DECISION MADE: (Ref: CAB 13/14 10473)

On consideration of the report of the Cabinet Member forResources, Cabinet agreed the following:

i.  To approve, in accordance with Financial Procedure Rules, the transfer of £429,000 from the unapproved Future Decent Neighbourhoods scheme to a new Estate Parking Improvements scheme within the Well Maintained Communal Facilities section of the Housing Revenue Account (HRA) capital programme.

ii.  To approve, in accordance with Financial Procedure Rules, capital expenditure of £429,000 on the HRA Estate Parking Improvement scheme, phased £100,000 in 2013/14 and £329,000 in 2014/15, as detailed in Table 1.

iii.  To approve, in accordance with Financial Procedure Rules, the addition of an Estate Parking Improvement scheme to the Housing General Fund Capital Programme to be funded by £300,000 of Council resources and to note that a provision will be made in the HRA to provide additional contributions to this scheme, as detailed in the report.

iv.  To approve, in accordance with Financial Procedure Rules, capital expenditure of £300,000 on the Housing General Fund Estate Parking Improvements scheme, phased £100,000 in 2013/14, £100,000 in 2014/15 and £100,000 in 2015/16, as detailed in Table 2.

To move that in accordance with the Council’s Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the confidential appendix to the following Item

Appendix 1 is confidential, the confidentiality of which is based on category 3 of paragraph 10.4 of the Council’s Access to Information Procedure Rules.  It is not in the public interest to disclose this because doing so would prejudice the authority’s ability to achieve best consideration for the disposal of land(the identity of the preferred developer and the figures associated with the land transaction are commercially sensitive).

Report of the Leader of the Council, seeking scheme approval for additional expenditure for the Southampton New Arts Complex Scheme, attached.

DECISION MADE: (Ref: CAB 13/14 10458)

On consideration of the report of the Cabinet Member forResources, Cabinet agreed the following modified decision:

(i)  Agrees to recommendations of Council

(ii)  Gives authority to the Director of Environment and Economy, after consultation with the Chief Financial Officer, to spend up to the overall new scheme value, and to enter into any documentation necessary to enable the Southampton New Arts Complex Scheme to proceed;

(iii)  To establish a cross-party working group to oversee the progression of the Scheme. 

To move that in accordance with the Council’s Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the confidential appendix to the following Item.

Appendix 1 is confidential, the confidentiality of which is based on category 3 of paragraph 10.4 of the Council’s Access to Information Procedure Rules.  It is not in the public interest to disclose this because doing so would prejudice the authority’s ability to achieve best consideration for the disposal of land(the identity of the preferred developer and the figures associated with the land transaction are commercially sensitive).

Report of the Cabinet Member for Resources seeking the disposal of part 164-176 Above Bar Street for a mixed use refurbishment/development scheme, attached.

DECISION MADE: (Ref: CAB 13/14 10457)

On consideration of the report of the Cabinet Member forResources, Cabinet agreed the following:

(i)  to approve the disposal of 164- 176 Above Bar Street to the recommended bidder on the basis set out in Bid B in Confidential Appendix 1and to delegate authority to Head of Property, Procurement and Contract Management to negotiate final terms of disposal.

(ii)  that the Head of Legal, HR & Democratic Services be authorised to enter into any necessary legal documentation to effect the disposal