Agenda and minutes

Report of the Cabinet Member for Efficiency and Improvement outlining the progress made at the end of September 2012 against the targets contained within the Council Plan, attached.

On consideration of the report of the Cabinet Member for Efficiency and Improvement Cabinet agreed to note that 72% of the Council’s Key Critical Performance Indicators set out in the Council Plan are reported to be on target.

Report of the Cabinet Member for Resources detailing the General Fund and Housing Revenue Account (HRA) revenue financial position for the Authority for the three months to the end of September 2012, attached.

On consideration of the report of the Cabinet Member for Resources detailing the General Fund and Housing Revenue Account (HRA) revenue financial position for the Authority for the three months to the end of September 2012 Cabinet agreed to.

(i)  Note the current General Fund revenue position for 2012/13 as at Month 6 (September), which is a forecast under spend at year end of £303,200 against the budget approved by Council on 15 February 2012, as outlined in paragraph 4.  This can be compared against the reported over spend at Month 3 of £1.5M; an improvement of almost £1.8M.

(ii)  Note that the baseline forecast over spend for portfolios is almost £5.0M.

(iii)  Note that portfolios plan to take remedial action to manage a number of the corporate and key issues highlighted in this report and that the financial impact is reflected in the forecast position;

(iv)  Note that further remedial action has been taken to rigorously control staff resource costs and to put in place a moratorium on all non essential expenditure for the remainder of the financial year.

(v)  Note that the Risk Fund includes £3.9M to cover service related risks, and that the estimated draw at Month 6 is £3.0M to cover expenditure which is included within the baseline forecast portfolio over spend of £5.0M.  The Risk Fund has been reviewed and it has been assumed that £430,200 of the Fund will not be required in 2012/13.

(vi)  Note that it has been assumed that the remainder of the contingency, which stands at £344,300, will be fully utilised by the end of 2012/13.

(vii)  Note the forecast level of balances which will not fall below the minimum level of £5.0M in the medium term based on the current forecast.

(viii)  Note the performance to date with regard to the delivery of the agreed savings proposals approved for 2012/13 as detailed in Appendix 9.

(ix)  Note the performance against the financial health indicators detailed in Appendix 10.

(x)  Note the performance outlined in the Quarterly Treasury Management Report attached as Appendix 11.

(xi)  Note the current HRA budget monitoring position for 2012/13, as at Month 6 (September), which includes a carry forward from 2011/12 of £282,000 as approved by Council on the 11 July 2012.  There is a forecast over  spend at year end of £485,300, but this includes an adverse variance of £725,800 on capital financing costs due to the earlier repayment of a loan as outlined in paragraph 34.  The true underlying position is a forecast under spend of £240,500 excluding the capital financing costs.

Report of the Cabinet Member for Children’s Services seeking approval to spend the £550,000 which was transferred from the Leader’s Capital Programme to the Children’s Services and Learning Capital Programme on 14th March 2012, attached.

DECISION MADE: (Ref: CAB 12/13 9219)

On consideration of the report of the Cabinet Member for Children’s Services, Cabinet agreed the following:

(i)  To approve, in accordance with Financial Procedure Rules, capital expenditure of £77,000 in 2012/13, £462,000 in 2013/14 and £11,000 in 2014/15 for the provision of additional school playing facilities and associated ground works at the former Civil Service Sports Ground.

(ii)  To delegate authority to the Director of Children’s Services and Learning  to determine the form and content of consultation on the preferred option for the refurbishment of the former Civil Service Sports Ground.

(iii)  To delegate authority to the Director of Children’s Services and Learning following the consultation referred to at (ii) above, to determine the final layout and refurbishment of the former Civil Service Sports Ground and, within the approved budget, to do anything necessary to deliver the works necessary to bring the site back into educational use.

Report of Cabinet Member for Children’s Services seeking agreement for the continuation of the current partnership arrangements between the Isle of Wight and Southampton City Council for joint delivery of education support services, attached.

DECISION MADE: (Ref: CAB 12/13 9254)

On consideration of the report of the Cabinet Member for Children’s Services, Cabinet agreed the following:

(i)  To agree to the continuation and further development of the working relationship with the Isle of Wight Council to provide school improvement and  the provision of statutory as well as related education functions for the academic year 2012/13 and the following two academic years.

(ii)  To delegate authority to the Executive Director of Children’s Services and Learning to do anything necessary to support, plan and implement the collaborative working arrangements.

Report of the Cabinet Member for Children’s Services seeking permission to commence four weeks of statutory consultation on proposals to expand Bassett Green Primary School, Bevois Town Primary School and St John’s Primary and Nursery School, attached.

DECISION MADE: (Ref: CAB 12/13 9255)

On consideration of the report of the Cabinet Member for Children’s Services and having received representation from a Member of Council, Cabinet agreed the following:

(i)  To note the outcome of the pre-statutory consultation as set out in the report and appendix 1.

(ii)  To commence 4 weeks of statutory consultation in November and December 2012 on proposals to:

·  Increase the PAN of Bassett Green Primary School from 60 to 90 from September 2013 (the school has initially expanded for 1 year only from September 2012)

·  Increase the PAN of Bevois Town Primary School from 30 to 60 from September 2013 (the school has initially expanded for 1 year only from September 2012)

·  Increase the PAN of St John’s Primary and Nursery School from 30 to 60 from September 2014

(iii)  To delegate authority to the Director of Children’s Services and Learning, following consultation with the Head of Legal, HR and Democratic Services, to determine the final format and content of consultation in accordance with statutory and other legal requirements.

(iv)  Subject to complying with Financial and Contractual Procedure Rules, to delegate authority to the Director of Children’s Services & Learning, following consultation with the Cabinet Member for Children’s Services, to do anything necessary to give effect to the recommendations in this report.

Report of the Cabinet Member for Communities seeking approval to a revised Equality Policy and Objectives, attached.

DECISION MADE: (Ref: CAB 12/13 8931)

On consideration of the report of the Cabinet Member for Communities, Cabinet agreed the following:

(i)  To endorse and recommend to full Council approval of the revised Equality Policy (Appendix 1) and the new Equality objectives to be monitored through an Equality Action Plan (Appendix 2).

(ii)  To agree delegated authority to the Director of Environment and Economy, in consultation with the Cabinet Member for Communities, to approve the final Equality Action Plan and subsequent amendments in light of future changes to the Council’s priorities and resources.

(iii)  To note the continued use of the existing system of Equality and Safety Impact Assessments to support informed Council decision making and publication of the assessments online, as appropriate.

(iv)  To note the creation of the Equalities Information webpage.

Report of the Cabinet Member for Environment and Transport seeking approval to bid for funding to deliver major transport schemes within Southampton, attached.

DECISION MADE: (Ref: CAB 12/13 9253)

On consideration of the report of the Cabinet Member for Environment and Transport, Cabinet agreed the following:

(i)  To agree to the inclusion of the Isle of Wight into Transport for South Hampshire (TFSH) as a full member and delegate authority to the TFSH monitoring officer to make appropriate changes to the joint agreement; and

(ii)  To note the principles set out in paragraph 5 by which the City Council will bid for from the devolved major scheme funding. 

Report of the Cabinet Member for Environment and Transport, in association with the Cabinet Member for Resources seeking to accept new funding from several new sources and add the funding to the capital and revenue programmes for transport with authority to spend, attached.

DECISION MADE: (Ref: CAB 12/13 9215)

On consideration of the report of the Cabinet Member for Environment and Transport, Cabinet agreed the following:

Cabinet recommends Full Council to:

(i)  Accept grant funding from the Local Sustainable Transport Fund (LSTF) of £9.013M split between Capital £7.193M and Revenue £1.819M over the following three years 2012/13 to 2014/15.  Total awarded to Transport for South Hampshire (TfSH), £17.839M;

(ii)  Accept a further LSTF allocation of £330K to deliver Real Time Information (RTI) Phase 4 capital works in 2012/13;

(iii)  Accept grant funding of £50K from Better Bus Area Fund (BBAF) to fund Capital expenditure of £40K in 2012/13 and Revenue expenditure of £10K in 2012/13;

(iv)  Add to the Environment and Transport Capital Programme, Integrated Transport, £7.193M; phased £0.610M in 2012/13, £4.584M in 2013/14 and £1.999M in 2014/15, in order to deliver transport measures across the City funded by LSTF grant (see Appendix 1);

(v)  Add to the Environment and Transport Capital Programme, Integrated Transport, a further £330K of LSTF allocation to deliver Real Time Information Phase 4 capital works in 2012/13. (see Appendix 1);

(vi)  Add to the Environment and Transport Capital Programme, Integrated Transport, £40K of Better Bus Area Fund (BBAF) towards transport measures across the City in 2012/13 (see Appendix 1);

(vii)  Add to the Environment and Transport Capital Programme, Public Realm,  £1.392M of Public Realm Section 106 contributions phased £142K in 2012/13, £302K in 2013/14 and £948K in 2014/15 in order to deliver the Centenary Quay public realm (see Appendix 1);

(viii)  Add to the Environment and Transport Capital Programme for Integrated Transport, £910K of Strategic Transport Section 106 contributions phased £80K in 2012/13, £410K in 2013/14 and £420K in 2014/15 towards developing transport measures across the City (see Appendix 1);

(ix)  Approve to spend, in accordance with Financial Procedure Rules, schemes and projects totalling £9.865M to the Environment and Transport Capital Programme for Integrated Transport, phased £1.202M in 2012/13, £5.296M in 2013/14 and £3.367M in 2014/15 funded as detailed in Appendix 1 on schemes as detailed in Appendix 2 and Appendix 3;

(x)  Approve the additionof £428,000 to the 2012/13 revenue estimates of the Environment and Transport Portfolio funded by government grant (LSTF and BBAF) and to note that further additions of £894,000 to the 2013/14 and £507,000 to the 2014/15 revenue estimates will be formally made as part of the preparation of those financial years’ budget; and

(xi)  Note that Southampton will play a lead authority role for the delivery of a South Hampshire Smartcard for Public Transport, Legible Cities projects procured by SCC as lead authority for TfSH from LSTF Funding including developing a joint back office as agreed at TfSH Joint Council committee 25/09/2012, for which a scheme of £5M is included in the proposed capital programme, contained within the total addition to the capital programme of £9.865M.

Report of the Cabinet Member for Housing and Leisure that summarises the outcome of extensive further public consultations regarding the ‘masterplan’ proposals for transforming Townhill Park, attached.

DECISION MADE: (Ref: CAB 12/13 9155)

On consideration of the report of the Cabinet Member for Housing and Leisure Services and having received representations from Members of the Council, Cabinet agreed the following:

Cabinet are recommended:

(i)  To approve the vision and themes of the Townhill Park Regeneration Framework based on the modified Central Park option, as set out in this paper, and to delegate authority to the Director of Environment and Economy to finalise the Townhill Park Regeneration Framework following consultation with Head of Finance and IT (CFO) and the Cabinet Member for Housing and Leisure and Leader of the Council. 

Note: A number of proposals contained in the Framework documents require further study and consultation and these studies and consultation may necessitate some changes to be made to the Framework, approval as delegated above.

(ii)  To approve in principle the redevelopment of Townhill Park in three phases with the following zones in each phase:

·  Phase 1 comprising zones 1, 33, and 34

·  Phase 2 comprising zones 9, 11 (redevelopment), 12,19 20, 27 and  28

·  Phase 3 comprising zones 3, 14, 17, 24, 29, 30, and 25

including additional associated open space and highways improvements incorporated in the proposals and to delegate authority to the Director of Environment and Economy, following consultation with the Head of Finance and IT (CFO) and the Cabinet Member for Housing and Leisure to amend Phases, to move or amend zones within phases, to decide the extent of improvements and when to implement the additional open spaces and highways improvements incorporated in the proposals. 

Note In the August 2012 Cabinet paper Zone 33 was proposed in Phase 1 and Zone 25 in Phase 3.  In this paper Site 35 is removed from Phase 1

The public consultation on Phase 1 has been carried out and is reported as part of this Cabinet paper. 

(iii)  To note that the wider consultation with residents has also taken place including consultation on the proposed new road link to Cornwall Road and is reported as part of this Cabinet paper. 

(iv)  To delegate authority to serve Initial Demolition Notices on secure tenants under the provisions of the Housing Acts 1985, as appropriate on all 3 Phases properties of the proposed redevelopment to the Director of Environment and Economy following consultation with the Cabinet Member for Housing and Leisure, the Head of Legal, HR and Democratic Services and the Head of Finance and IT (CFO). 

(v)  To implement the adopted Decant Policy in relation to Phase 1, and to delegate authority to the Senior Manager Property and Procurement to negotiate and acquire by agreement any legal interests or rights held in respect of the properties in Phases 1, 2 and 3, not held by the Council, using such acquisition powers as the Head of Legal HR and Democratic Services advises.  In each case subject to confirmation from Capita, acting as independent valuers, that the price represents the appropriate Market Value.

(vi)  To delegate authority  ...  view the full minutes text for item 72.

To move that in accordance with the Council’s Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the confidential appendicesto the following Item

Confidential appendices 1 and 2 contain information deemed to be exempt from general publication based on Category 3 of paragraph 10.4 of the Council’s Access to Information Procedure Rules. It is not in the public interest to disclose this because doing so would prejudice the Authority’s ability to achieve best consideration for the disposal of land and the awarding of a contract to carry out building works.

Report of the Cabinet Member for Housing and Leisure Services detailing the provision of library services in the Woolston area of the City, attached.

DECISION MADE: (Ref: CAB 12/13 9250)

On consideration of the report of the Cabinet Member for Housing and Leisure Services and having received representation from a Member of the Council, Cabinet agreed the following:

Subject to Council approval of recommendation (ii).

(i)  To approve, in accordance with Financial Procedure Rules, capital expenditure of £35,000 in 2012/2013, £107,000 in 2013/2014.from the Housing and Leisure Capital Programme for the design work of the community facilities including the replacement library in Centenary Quay.

(ii)  To delegate authority to the Director of Environment and Economy to sign the lease for the property subject to consultation with the Director of Resources and Cabinet Member for Housing and Leisure.

Report of the Leader of the Council seeking approval to go out to tender for a contract for City Centre events, attached.

DECISION MADE: (Ref: CAB 12/13 8953)

On consideration of the report of the Leader of the Council, Cabinet agreed the following:

To delegate authority to the Director for Environment and Economy, following consultation with the Head of Finance and IT (CFO), Head of Legal, HR and Democratic Services, and Senior Manager Property and Procurement; to produce, finalise and approve the range of documents necessary for the tender of a contract for City Centre markets, events and other activities using the most appropriate procurement route.

Report of the Head of Legal, Human Resources and Democratic Services setting of Presentments accepted by Court Leet, attached.

DECISION MADE: (Ref: CAB 12/13 9160)

On consideration of the report of the Leader of the Council having received representations from Court Leet presenters and a Member of the Council, Cabinet agreed the following:

(i)  That the initial officer responses to the Presentments approved by the Court Leet Jury as set out in Appendix 1 to the report be noted; and

(ii)  That individual Cabinet Members ensure that responses are made to Presenters regarding presentments within their portfolios as appropriate and as soon as practically possible.

Report of the Cabinet Member for Resources seeking to update the Council’s current Local Development Scheme to take account of changes in Government requirements, attached.

DECISION MADE: (Ref: CAB 12/13 9249)

On consideration of the report of the Cabinet Member for Resources, Cabinet agreed the following:

(i)  To approve the Local Development Scheme 2012 (Appendix 1) for the publication on the Council’s website to have effect from 22^nd November 2012.

(ii)  To delegate authority to the Senior Manager, Planning, Transport and Sustainability following consultation with the Cabinet Member for Resources, to amend Part 2 of the Local Development Scheme 2012 as required in order to reflect changes in the programme.

Report of Senior Manager Children and Young People Strategic Commissioning recommending the adoption of the new schools funding formula, attached.

DECISION MADE: (Ref: CAB 12/13 8840)

On consideration of the report of the Senior Manager for Children and Young People Strategic Commissioning, Education and Inclusion, the Cabinet Member for Children’s Services and Learning agreed to approve the implementation of the new Southampton funding formula for schools with effect from 1 April 2013 as described in Appendix 1.

Report of the Senior Manager Planning, Transport and Sustainability seeking agreement on the Concessionary Fares Scheme 2013-14, attached.

DECISION MADE: (Ref: CAB 12/13 9435)

On consideration of the report of the Senior Manager Planning, Transport and Sustainability, the Cabinet Member for Environment and Transport agreed the following:

(i)  To approve the scheme in Appendix 1 subject to the calculations in recommendation (ii) below; and

(ii)  To reimburse bus operators at a percentage rate plus an amount per generated journey, in accordance with the guidance given by the Department for Transport using their reimbursement calculator.

Report of the Executive Director, Health and Adult Social Care, seeking approval of the commissioning arrangements for the delivery of HealthWatch Southampton.

DECISION MADE: (Ref: CAB 12/13 9264)

On consideration of the report of the Executive Director, Health and Adult Social Care, the Cabinet Member for Adult Social Care, agreed the following:

(i)  That approval be given to the Director of Health and Adult Social Care to procure Healthwatch Southampton to deliver the local Healthwatch services set out in the Health and Social Care Act 2012.

(ii)  That authority be delegated to the Director of Health and Adult Social Care, after consultation with the Cabinet Member for Adult Social Care, to determine whether the arrangements for securing an NHS complaints advocacy service should be delivered jointly with other authorities in south east England, or provided as part of the local contract for Southampton.