Agenda and minutes

The Leader announced that Councillor Noon had replaced Councillor Morrell as Cabinet Member for Efficiency and Improvement. 

Record of the decision making held on 16^th April 2012 and 8^th May 2012, attached.

The record of the Executive decision making held on 16^th April 2012 and 8^th May 2012 were received and noted as a correct record.

Report of the Head of Legal, HR and Democratic Services, detailing the Executive Appointments to all organisations and bodies which relate to Executive functions, attached.

On consideration of the report of the Head of Legal, HR and Democratic and approval of the following amendments:

a)  Southern Regional Flood and Coastal Committee – appointment of Councillor Thorpe.

b)  Port Consultative Committee – replace Councillor Morrell and with Councillor Noon.

c)  Association of Port Health Authorities – appointment of Councillor Vinson.

d)  Business Solent – replace Councillor Noon with Councillor Rayment.

Cabinet agreed the following:

(i)  That the executive appointments for the 2012/13 Municipal Year be approved as set out in the attached revised Register; and

(ii)  That all appointments be for one year save where the terms of reference and or constitution of the body or organisation concerned specify the duration of an appointment or where the decision on any nomination by the City Council to their membership is reserved to the body or organisation concerned to determine the appointment or continuation of appointments, in light of any changes in City Council Administration.

Report of the Director of Economic Development detailing the progress made at the end of 2011/2012 financial year against the targets and commitments contained within the 2011/12 Corporate Plan, attached.

On consideration of the report of the Leader, Cabinet noted that 86% of the Council’s Key Critical Performance Indicators and 90% of the Service Improvement Actions and Projects set out in the Council Plan for 2011-12 are reported to be on target.

Report of the Cabinet Member for Children’s Services seeking an approval for a proposed amendment to capital expenditure at Upper Shirley High School, attached.

DECISION MADE: (Ref: CAB 11/12 8518)

On consideration of the report of the Cabinet Member for Children’s Services, Cabinet agreed the following:

(i)  To add, in accordance with Financial Procedure Rules, a sum of £485,000 to the Children’s Services capital programme to deliver a new modular classroom block at Upper Shirley High. 

(ii)  To approve, in accordance with Financial Procedure Rules, capital expenditure of £485,000 in 2012/13 from the Children’s Services capital programme to deliver a new modular classroom at Shirley High School.

(iii)  To note that this amends the decision of Cabinet dated 26th September 2011 (recommendations (i) and (ii) and paragraph 13) which provided for the expenditure of £485,000 at Upper Shirley High to deliver replacement of roof coverings, pipework, windows and window frames and provision of a toilet block.

(iv)  To delegate authority to the Director of Children’s Services and Learning to do anything necessary to give effect to (i) above including incurring expenditure up to the approved expenditure level of £485,000, entering into contracts and other associated matters.

Report of the Cabinet Member for Communities, seeking to improve the appearance and ‘offer’ of the street, attached.

DECISION MADE: (Ref: CAB 11/12 8533)

On consideration of the report of the Cabinet Member forCommunities, Cabinet agreed the following:

(i)  To award a grant of £138,000 to Grays Development Ltd for the refurbishment of agreed properties in Northam Road subject to;

1.  Satisfactory appraisal of a funding application

2.  Confirmation of the type and value (£) of proposed grant funded works

3.  Appointment of a suitably qualified Property Surveyor to scrutinise expenditure

4.  Confirmation of co-investment/match funding and the works programme

and on the basis that the grant funding or remainder thereof is time limited and will be withdrawn either:

1.  if the first claim for payment of grant monies is not received by the Council before 7 January 2013; or

2.  two years from the date of sealing of the Grant Funding Agreement.

(ii)  To delegate authority to the Director of Economic Development in consultation with the Head of Legal, HR and Democratic Services, to enter into a funding agreement with Grays Development Ltd and to do anything necessary to give effect to the allocation of the grant including payment of grant monies in arrears.

(iii)To add, in accordance with Financial Procedure Rules, a sum of £138,000 to the Leader’s Capital Programme, for a capital grant towards works at Old Northam Road.

(iv)To approve, in accordance with Financial Procedure Rules, capital expenditure of £138,000 in 2012/13 from the Leader’s Capital Programme to award a capital grant.

Report of the Cabinet Member for Resources seeking approval of the terms agreed for a new lease of Units 29 and 31 City Industrial Park to the City Council, attached.

DECISION MADE: (Ref: CAB 11/12 8226)

On consideration of the report of the Cabinet Member for Resources,Cabinet agreed to approve the terms agreed for a new lease of Units 29 and 31 City Industrial Park as set out in this report.  

Report of the Cabinet Member seeking approval to commence consultation in regard to the proposed expansion of Springwell Special School, attached.

NOTE: This report is presented as a general exception item in accordance with paragraph 16 of the Access to Information Procedure Rules of Part 4 of the Council's Constitution, as it has not been included in the Council's Forward Plan.

DECISION MADE: (Ref: CAB 11/12 8629)

Having complied with the requirements of paragraph 16 (Urgency) of the Access to Information Procedure Rules, Cabinet approved the following:

(i)  To commence 6 weeks of pre-statutory consultation in June 2012 to increase the Number on Roll at Springwell school by 8 (one class group) from November 2012 to accommodate the additional children whose needs have been assessed and who would be appropriately placed at Springwell School.

(ii)  To delegate authority to the Director of Children’s Services and Learning, following consultation with the Head of Legal, HR and Democratic Services, to determine the final format and content of consultation in accordance with statutory and other legal requirements.