Agenda and minutes

Report of the Head of Highways Infrastructure Services detailing any objections and seeking approval for the proposals for a Permit Parking Scheme in the vicinity of Portswood Residents Garden, attached.

DECISION MADE: (Ref: CAB 11/12 7319)

On consideration of the report of the Head of Highways and Parking Services concerning objections received during public consultations on proposals for Proposed Permit Parking Scheme in the vicinity of Portswood Residents Gardens, the decision maker made the following decision:-

(i)  To approve the implementation of the Proposed Permit Parking Scheme in the vicinity of Portswood Residents Gardens subject to (ii) and (iii) below:

(ii)  To approve the amended proposal for no waiting at any time restrictions outside 2 Church Lane as set out in appendix 4;

(iii)  To approve a reduction in the length of No Waiting at Any Time proposed outside 30 Brookvale Road as set out in appendix 4; and

(iv)  To review the operation of the scheme after 12 months from the date of implementation and, following such a review, to delegate authority to the Executive Director of Environment following consultation with the Cabinet Member for Environment and Transport, to consult upon and advertise any further proposed changes to the Scheme arising out of the review.

Reason for the Decision:

Report of the Cabinet Member for Resources, Leisure and Culture detailing the financial monitoring for the period to the end of September 2011, attached. 

On consideration of the report of the Cabinet Member for Resources, Leisure and Culture, Cabinet noted the following:

  General Fund

(i)  that the current General Fund revenue budget for 2011/12 as at Month 6 (September), which is a forecast under spend at year end of £20,000 against the budget approved by Council on 16 February 2011, as outlined in paragraph 4.

(ii)  that the baseline forecast over spend for portfolios is £1.5M.

(iii)  that portfolios plan to take remedial action to manage a number of the corporate and key issues highlighted in this report and that the financial impact is reflected in the forecast position.

(iv)  that the Risk Fund includes £1.9M to cover service related risks, and that the estimated draw at Month 6 is £560,000 to cover expenditure which is included within the baseline forecast portfolio over spend of £1.5M.  At this stage of the year it has been prudently assumed that the remainder of the Fund will be fully utilised.

(v)  that the Revenue Development Fund totals £1.2M.  At this stage of the year it has been assumed that the remainder of the Fund will be fully utilised.

(vi)  that £100,700 has been allocated from the contingency to fund the majority of the cost of introducing a market supplement of £1,400 per annum for a range of social workers within Children’s Services & Learning on a temporary six month basis.  This now fully utilises the contingency of £250,000 which was originally built into the 2011/12 budget.

(vii)  that the forecast level of balances which will not fall below the minimum level of £4.5M in the medium term based on the current forecast.

(viii)  that the performance to date with regard to the delivery of the agreed savings proposals approved for 2011/12 as detailed in Appendix 9.

(ix)  that the performance against the financial health indicators detailed in Appendix 10.

(x)  that the performance outlined in the Quarterly Treasury Management Report attached as Appendix 11.

Housing Revenue Account

(xi)  that the current HRA budget monitoring position for 2011/12 as at Month 6 (September), which is a forecast under spend at year end of £194,100 against the budget approved by Council on 16 February 2011, as outlined in paragraph 19.

Report of the Cabinet Member for Resources, Leisure and Culture detailing financial monitoring for the period to the end of September 2011, attached.

On consideration of the report of the Cabinet Member forResources, Leisure and Culture, Cabinet noted the following:

(i)  that the current General Fund capital budget monitoring position for 2011/12 as at Month 6 (September), which is an in-year forecast under spend of £1.4M.

(ii)  that the current General Fund capital budget monitoring position for the overall programme which is a forecast under spend for all schemes of £151,000.

(iii)  that two schemes (0.9%) out of a total of 220 active schemes have an overall Red RAG status.  This represents around £6.6M (2.3%) out of a total overall programme budget of £288.3M. 

(iv)  that the capital funding position which is an overall deficit of £8.1M in the programme which will need to be met from new resources and note that any shortfall in funding at the end of 2011/12 will need to be met through the use of delegated powers to undertake temporary borrowing.

(v)  that the action plans in place, where applicable, to ensure capital expenditure remains within allocated budgets and that project delivery targets are met.

(vi)  that this report combines for the first time financial monitoring of the Capital Programme with project management in an attempt to assess the overall effectiveness of delivery of the programme, for example, with regard to outcomes and timeliness. 

Report of the Leader of the Council detailing the progress made at the end of September 2011 against the targets and service improvement actions (commitments) contained within the 2011/12 Council Plan, attached.  ABINET MEMBER

On consideration of the report of the Cabinet Member forResources, Leisure and Culture, Cabinet noted that 57% of Council’s Key Killer Performance Indicators and 89% of the Service Improvement Actions and Projects set out in the 2011/12 Council Plan were reported to be on target.

Report of the Cabinet Member for Adult Social Care and Health detailing the proposed response to the Scrutiny Inquiry into Patient Safety in Acute Care, attached.

DECISION MADE: (Ref: CAB 11/12 6864)

On consideration of the report of the Cabinet Member for Adult Social Care and Health, Cabinet agreed the following:

That the Cabinet Member approves the responses detailed in Appendix 1 for submission to the Overview and Scrutiny Management Committee. 

Report of the Cabinet Member for Environment and Transport seeking for the Council’s concessionary travel scheme, attached.

DECISION MADE: (Ref: CAB 11/12 7318)

On consideration of the report of the Cabinet Member for Environment and Transport, Cabinet agreed the following:

(i)  To approve the scheme in appendix 1, including the method and payment arrangements for reimbursement subject to finalisation of the calculations in recommendation (ii) below. 

(ii)  To reimburse bus operators at a percentage rate plus an amount per generated journey, in accordance with the guidance given by the Department for Transport (DfT) using their reimbursement calculator;

(iii)  To delegate authority to the Executive Director of Economic Development, in consultation with the Executive Director of Corporate Services and the Head of Finance, following consultation with the Cabinet Members for Environment and Transport and Resources, to make any necessary variations or changes to the scheme arising from the outstanding appeal and any revised guidance issued by DfT and to take any action necessary to give effect to the recommendations including but not limited to the service of statutory Notices (including Variation and Participation Notices if required) and participation in and determination of any appeal against the proposed Concessionary Fares Scheme or reimbursement arrangements for 2012/13.

Report of the Leader of the Council and the Chief Executive, seeking approval to recommend the programme to Council, attached.

DECISION MADE: (Ref: CAB 11/12 7331)

On consideration of the report of the Leader of the Council and the Chief Executive, Cabinet agreed the following:

(i)  To approve the Change Programme.

(ii)  To delegate authority to the Chief Executive to develop and implement the Change Programme projects detailed in this report, following consultation with the Leader of the Council.

(iii)  To delegate authority to the Chief Executive, following consultation with the Director of Corporate Services and the Senior Manager, Finance, to progress options for delivering services through third party bodies using a range of governance structures and models, including (but not limited to) a Local Authority Trading Company.

Report of the Head of Legal and Democratic Services setting out Presentments accepted by Court Leet, attached.

DECISION MADE: (Ref: CAB 11/12 7440)

On consideration of the report of the Head of Legal and Democratic Services Cabinet agreed the following:

(i)  To note the Presentments approved by the Court Leet Jury as set out in Appendix 1 to the report; and

(ii)  That individual Cabinet Members ensure that responses are made to Presenters regarding presentments within their portfolios as appropriate and as soon as practically possible.

Report of the Cabinet Member for Resources, Leisure and Culture seeking approval for the principle of the sale of the Council’s freehold interest in the above property and to grant the necessary delegation to the Head of Property and Procurement for the disposal of the land, attached.

DECISION MADE: (Ref: CAB 11/12 7374)

On consideration of the report of the Cabinet Member forResources, Leisure and Culture, Cabinet agreed the following:

(i)  To approve the principle of the sale of the Council’s freehold interest; and

(a)  To delegate authority to the Head of Property and Procurement to approve the preferred tender, agree the terms of the sale and carry out all ancillary matters to dispose of the site.

(b)  To note that the capital receipt will be used to reduce the current funding deficit in the capital programme.

Report of the Cabinet Member for Resources, Leisure and Culture seeking approval for the principle of the sale of the Council’s freehold interest in the above property and to grant the necessary delegation to the Head of Property and Procurement for the disposal of the land, attached.

DECISION MADE: (Ref: CAB 11/12 7443)

On consideration of the report of the Cabinet Member forResources, Leisure and Culture, Cabinet agreed the following:

(i)  To approve the principle of the sale of the Council’s freehold interest;  and

(a)  To delegate authority to the Head of Property and Procurement to approve the preferred tender, agree the terms of the sale and carry out all ancillary matters to dispose of the site.

(b)  To note that the capital receipt will be used to reduce the current funding deficit in the capital programme.

Report of the Cabinet Member for Resources, Leisure and Culture seeking approval for the principle of the sale of the Council’s freehold interest in the above property and to grant the necessary delegation to the Head of Property and Procurement for the disposal of the land, attached.

DECISION MADE: (Ref: CAB CAB 11/12 6707)

On consideration of the report of the Cabinet Member forResources, Leisure and Culture, Cabinet agreed the following:

(i)  To approve the principle of the sale of the Council’s freehold interest, and

(ii)  To delegate authority to the Head of Property and Procurement to negotiate and agree the terms of the sale to the bidder that offers best consideration following consultation with the Cabinet Member for Resources, Leisure and Culture and carry out all ancillary matters to dispose of the site.

(iii)  To note that the estimated value of the capital receipt from this sale has already been built into the funding of the capital programme. Any receipt higher than the estimate will be used to reduce the funding deficit. A receipt lower than this will increase the deficit.

Report of the Cabinet Member for Resources, Leisure and Culture seeking approval for expenditure of the £4.5m added to this scheme as part of the September Capital update from other accommodation related budgets, attached.

DECISION MADE: (Ref: CAB 11/12 7447)

On consideration of the report of the Cabinet Member forResources, Leisure and Culture, Cabinet agreed the following:

(i)  To approve in accordance with Financial Procedure Rules capital expenditure of £4.5M phased £3.735M in 2012/13 and £0.765M in 2013/14.

(ii)  To authorise the Head of Property and Procurement to incur expenditure as required to implement the Accommodation Strategy.