Agenda and minutes

To receive any apologies.

Apologies were received from Councillors Walker and White.

Report of the Head of Highways and Parking Services detailing unresolved objections to the proposals to extend the Coxford Residents’ Parking Scheme into the Warren Crescent area, attached.

DECISION MADE: (Ref: CAB 10/11 3528)

On consideration of the report of the Head of Highways and Parking Services concerning objections received during public consultations on proposals to extend the Coxford Area Residents' Parking Scheme in Warren Crescent, Warren Avenue, Chestnut Road, Sycamore Road, Holland Place, Stokes Road and Bracken Lane. the decision maker made the following decision:-

(i)  That the Cabinet consider and determine the objection to the proposals to extend permit parking in the vicinity of Warren Crescent;

(ii)  That if the Cabinet supports the proposals they are approved as revised

Report of the Head of Highways and Parking Services detailing unresolved objections to a proposal to review the flow of the one-way system in Lyon Street, attached.

DECISION MADE: (Ref: CAB 10/11 3524)

On consideration of the report of the Head of Highways and Parking Services concerning objections received during public consultations on proposals for the reversal Of One-Way System, Lyon Street, the decision maker made the following decision:-

(i)  That the Cabinet consider and determine this objection to the reversal of the one-way system in Lyon Street

Record of the decision making held on 7^th June 2010 and 21^st June, attached.

The record of the Executive Decision Making held on 7^th June and 21^st June 2010 were received and noted as a correct record.

To deal with any executive appointments, as required.

Cabinet approved the following appointments:

Councillor Letts  - Partnership for Urban South Hampshire – Overview and Scrutiny Committee

Councillor Marsh-Jenks – Standing Advisory Council for Religious Education

Report of the Assistant Chief Executive (Strategy) outlining the progress made to date in the development of the 2010/11 Corporate Plan, attached.

On consideration of the report of the Assistant Chief Executive (Strategy) Cabinet agreed the following:

(i)  To note the comments received from the Overview and Scrutiny Management Committee as set out in the consultation section of the report.

(ii)  To endorse the draft 2010/11 Corporate Plan and refer it to Full Council for approval as part of the Council’s overall Policy Framework

(iii)  To delegate authority to the Chief Executive, following consultation with the Leader of the Council, to amend the draft plan as necessary to ensure that it reflects member feedback and aligns with any new budgetary or policy developments which will have a significant impact on the Council’s activities in 2010/11.

To move that in accordance with the Council’s Constitution, specifically the Access to Information procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the confidential appendices 1 and 2 to item no 12.

Confidential appendices 1 and 2 contain information deemed to be exempt from general publication based on Categories 3 (financial and business affairs), and 7A (obligation of Confidentiality) of paragraph 10.4 of the Council’s Access to Information Procedure Rules.

In accordance with the Council’s Constitution, specifically the Access to Information procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the confidential appendices 1 and 2 to item no 12.

Confidential appendices 1 and 2 contain information deemed to be exempt from general publication based on Categories 3 (financial and business affairs), and 7A (obligation of Confidentiality) of paragraph 10.4 of the Council’s Access to Information Procedure Rules.

Report of the Head of Highways and Parking setting out the final terms of the proposed Highways Service Partnership, attached.

NOTE: 

(i)  This report is presented as a general exception item in accordance with paragraph 15 of the Access to Information Procedure Rules of Part 4 of the Council's Constitution.

(ii)  There is a confidential appendix attached to this item

DECISION MADE: (Ref: CAB 10/11 3933)

On consideration of the report of the Cabinet Member for Environment and Transport and having complied with the requirements of Paragraph 15 – General Exception of the Access to Information Procedure Rules: Cabinet agreed the following:

(i)  To enter into a contract for a period of 10 years plus period of flexible extendibility with a company within the Balfour Beatty Group to deliver the Council’s highways services.

(ii)  To delegate authority to the Solicitor to the Council, following consultation with the Executive Director of Neighbourhoods and Executive Director of Resources to finalise and enter into all necessary or ancillary contractual arrangements and documentation with a company within the Balfour Beatty Group, subject to the parameters set out within the report, and specifically in confidential Appendix 1.

(iii)  To authorise the Executive Director of Resources and / or  the Solicitor to the Council to take any further action necessary to give effect to the decisions of the Executive in relation to this matter.

Report of the Cabinet Member for Economic Development in association with the Cabinet Member for Environment and Transport seeking approval for a response to the recommendations contained within the Economic Wellbeing Scrutiny Panel’s report on District Centres, attached.

DECISION MADE: (Ref: CAB 10/11 3390 )

On consideration of the report of the Cabinet Member for Economic Development Cabinet agreed the following:

(i)  Approve the response to the 19 recommendations as detailed in Appendix 1.

(ii)  That the role of co-ordinating actions of various relevant departments within the Council, to improve the economic climate of the District Centres, be delegated to the Head of City Development and Economy after consultation with local interest such as traders’ associations and residents’ associations.

(iii)  To delegate authority to the Head of City Development and Economy to negotiate and look to other departments for supporting resources with regard to the prioritising and monitoring of district centre improvements.

Report of the Cabinet Member for Economic Development seeking approval for a proposed response to the 9 recommendations contained within the original report from the Chair of the Safer Communities Scrutiny Panel, attached.

DECISION MADE: (Ref: CAB  10/11 3527)

On consideration of the report of the Cabinet Member for Economic Development Cabinet agreed the following:

(i) To approve the Cabinet’s responses as set out in Appendix 1.

Report of the Head of Planning and Sustainability seeking approval in respect of the revised Conservation Area boundaries, attached.

DECISION MADE: (Ref: CAB 3542)

On consideration of the report of the Cabinet Member for Environment and Transport Cabinet agreed the following:

(i)  To consider the representations received in relation to the proposed changes to the Woolston Conservation Area.

(ii)  To approve the ‘Woolston – Southampton Conservation Areas Appraisal’ (document in Members Rooms) setting out the changes to the Woolston and St. Anne’s Road Conservation areas (five in all) for development control purposes for all proposals within the conservation areas received after 01 August 2010.

(iii)  To approve the maps setting out the boundary changes to the conservation areas at Appendix 2.

(iv)  To delegate authority to the Head of Planning & Sustainability following consultation with the Solicitor to the Council to make such amendments as may be necessary to give effect to the recommendations of Cabinet or as otherwise considered appropriate and to finalise the draft of the ‘Woolston – Southampton Conservation Areas Appraisal’ for publication.

(v)  To delegate authority to the Solicitor to the Council to give notice of the revised conservation area prior to implementation.

Report of the Cabinet Member for Resources and Workforce Planning seeking approval for the Council’s Sustainable Procurement Policy, attached.

DECISION MADE: (Ref: CAB  10/11 3586)

On consideration of the report of the Cabinet Members for Environment and Transport and Resources and Workforce Planning and having had regard to s.2 Local Government Act 2000 and the provisions of the Community Strategy: Cabinet agreed the following:

(i)  To approve the Sustainable Procurement Policy, as set out in Appendix 1, as a framework within which to take forward future procurement activities across the Council.

(ii)  To endorse the Sustainable Procurement Resource Plan (attached as Appendix 2) to achieve Level 2 of the UK Flexible Framework by April 2011, following a review, progress to Level 3 by April 2012 should there be no net financial implication.

(iii)  To approve the Employment and Skills Statement, as set out in Appendix 4, to communicate to Council suppliers how they can provide additional skills and learning benefits for the community through their contracts.

(iv)  To delegate authority to the Head of Policy and Performance (Environment) to make any minor changes to the policy and Resource plan following consultation with the Cabinet Member for Environment and Transport.

Report of the Cabinet Member for Resources and Workforce Planning, detailing changes to existing Revenue and Capital budgets, attached

DECISION MADE: (Ref: CAB 10/11 1676)

On consideration of the report of the Cabinet Member for Resources and Workforce Planning Cabinet agreed to recommend the following to Full Council:

(i)  Note the key issues outlined in Appendix 1 arising from the Budget on 22^nd June that will have an impact on Local Government.

(ii)  Note the high level forecast for the General Fund for the next three years contained in Appendix 2.

(iii)  Note the cuts in Government grant for 2010/11 detailed in Appendix 3.

(iv)  Approve the reductions in budget for 2010/11 in Appendix 4 in response to the cut in Government grant.

(v)  Note the actions that are being taken to manage the in year cuts in grant outlined in paragraphs 21 to 25.

(vi)  Approve an additional draw from General Fund Balances of up to £1M in 2010/11 if required during the year.

(vii)  Approve the efficiencies, income generation proposals and service reductions as set out in Appendix 5, subject to recommendation (viii).

(viii)  Note that prior to a final decision being made regarding grant reductions and new income generation referred to in Appendix 5, formal consultation with affected people and organisations be commenced as soon as possible and to note that the implementation of these savings is subject to the outcome of consultation with affected parties.

(ix)  Delegate authority to the Executive Director of Resources following consultation with the Solicitor to the Council and the Cabinet Member for Resources and Workforce Planning to make any further changes to budgets during 2010/11 in response to the cuts in Government grants, subject to these being reported to Council at a later date.

Report of the Cabinet Member for Children’s Services and Learning seeking approval for matters relating to the disposal of land at Harefield Primary, attached.

NOTE: 

(i)  This report is presented as a general exception item in accordance with paragraph 15 of the Access to Information Procedure Rules of Part 4 of the Council's Constitution.

(ii)  To move that in accordance with the Council’s Constitution, specifically the Access to Information procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the confidential appendices 1 and 2 to item no 18.

Confidential appendices 1 and 2 contain information deemed to be exempt from general publication based on Categories 3 (financial and business affairs), and 7A (obligation of Confidentiality) of paragraph 10.4 of the Council’s Access to Information Procedure Rules.

DECISION MADE: (Ref: CAB  10/11 3989)

On consideration of the report of the Cabinet Member for Children’s Services and Learning and having complied with the requirements of Paragraph 15 – General Exception of the Access to Information Procedure Rules Cabinet agreed the following::

(i)  To approve a reduction in the size of the plot of land for disposal at Harefield Primary School previously approved by Cabinet on 17^th March 2008; and to note the likely consequential reduction in the realisable capital receipt and the knock on impact to the funding of the Harefield Primary rebuild project.

(ii)  To delegate to the Executive Director of Children’s Services and Learning in consultation with the Executive Director of Resources, following consultation with the Cabinet Member for Children’s Services and the Cabinet Member for Resources, authority to determine the size of the plot ultimately declared surplus to educational requirement at Harefield Primary School.

(iii)  To delegate authority to the Executive Director of Children’s Services and Learning, following consultation with the Solicitor to the Council, to do anything necessary to give effect to the proposals set out in this report.  Including but not limited to the entering into and varying of contracts; submission of planning applications; and all other matters ancillary to, conducive to, or calculated to facilitate the completion of the Harefield Primary School project.

NOTE: in accordance with the Council’s Constitution, specifically the Access to Information procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the confidential appendices 1 and 2 to item no 18.

Confidential appendices 1 and 2 contain information deemed to be exempt from general publication based on Categories 3 (financial and business affairs), and 7A (obligation of Confidentiality) of paragraph 10.4 of the Council’s Access to Information Procedure Rules.

Report of the Head of School Standards seeking approval to set deficit budgets in some schools within the City, attached.

DECISION MADE: (Ref: CAB 10/11 3525)

On consideration of the report of the Head of Standards (Children’s Services and Learning) the Cabinet Member for Children’s Services and Learning agreed the following:

(i)  That the deficit budgets for the following schools for 2010/11 be approved: