Issue - meetings

Report of the Director of Legal and Governance outlining the Annual Review of the Constitution.

Councillor Fielker moved the report of the Director Legal and Governance detailing the Annual Review of the Council’s Constitution and Councillor ????? seconded.

Amendment moved by Councillor P Baillie and seconded by Councillor ??????.

1. Chairman of OSMC should be from the opposition party holding most seats where possible.
2. Guidance should be sought from the LGA on the composition of OSMC to improve its democratic accountability.
3. Any Audit Committee should have either an Independent Chair or an opposition councillor as chair.
4. There should be two independent members of the Audit Committee.
5. The members of the panel should receive any necessary training in a timely manner.
6. No councillor should be a member of the Audit Committee who has been a member of the Executive within the preceding 24 months.
7. Regarding point iii on page 15 (page 1 of the report) – the words ‘consequential or’ to be removed.

UPON BEING PUT TO THE VOTE THE AMENDMENT IN THE NAME OF COUNCILLOR P BAILLIE WAS DECLARED LOST.

UPON BEING PUT TO THE VOTE THE RECOMMENDATIONS IN THE REPORT IN THE NAME OF COUNCILLOR FIELKER WAS DECLARED CARRIED:

RESOLVED:

(i)  That the changes to the Constitution and associated arrangements as set out in this report be approved;

(ii)  That the Director of Legal and Governance be authorised to finalise the arrangements and wording to any revisions approved by Council and make any further consequential or minor changes arising from the decision; and

(iii)  That the City Council’s Constitution, as amended, including the Officer Scheme of Delegation, for the Municipal Year 2024-25 be approved.

Report of the Director of Legal and Governance outlining the Annual Review of the Constitution.

The Committee considered the report of the Director of Legal and Governance and Monitoring Officer detailing the Annual Review of the Constitution. 

RESOLVED: To recommend the changes to the Constitution to Council for adoption including the creation of a new Audit Committee with or without independent, non-voting members.