Issue - meetings

Report of the Cabinet Member for Sustainable Living seeking authorisation to procure a contract for the supply of water and disposal of waste water for City Council Buildings and Services.

DECISION MADE:  (CAB 17/18  20367)

On consideration of the report of the Cabinet Member for Sustainable Living, Cabinet agreed the following:

(i)  To approve the joint procurement of water through the Crown Commercial Services (CCS) Framework for Water, Wastewater and Ancillary Services, the mini tender to be managed by Yorkshire Purchasing Organisation (YPO), to appoint a single water retailer to meet LEP member authorities’ business requirements. YPO is a Central Procurement Body (CPB), publicly owned by 13 local authorities.

(ii)  To delegate authority to the Associate Director, Capital Assets, to enter into a Memorandum of Understanding with YPO to manage the mini-competition to procure a water retailer through the CCS Water, Wastewater and Ancillary Services Framework.

(iii)  To endorse the awarding of a new water retail contract by YPO on the most economically advantageous terms Assessed on the basis of quality (55%) and price (45%) for a period of two years with the option to extend for a further two years and that any extension should enable the impact of water price review to be taken into account.

(iv)  To authorise the Associate Director, Capital Assets on Consultation with the Service Director, Legal & Governance, to finalise any specific terms of the contract with the preferred bidder, award and enter into the call off contract under the framework agreement, and do all things necessary to facilitate the execution, implementation and operation of the contract, including any extension agreement to comply with the Authority’s agreed procurement and management strategy.

(v)  To endorse the use of the London Energy Project Team to manage supplier performance and service development to deliver services in line with London Energy Project authorities’ collective business requirements post award to maximise benefits.