Issue - meetings

To consider the report of the Service Director, Legal and Governance concerning changes to the constitution, attached.

The report of the Service Director, Legal and Governance was submitted concerning changes to the Constitution.

Amendment moved by Councillor Moulton and seconded by Councillor Fitzhenry

Add additional recommendations and amend existing recommendation as follows

(1) Use of Council Resources

That during a period of purdah, that Members of the Council not be allowed to issue Council funded bulk letter mailings to residents / voters.

(2) Aldermen

·  Strike out requirement for Alderman to submit notice of their intention to speak

·  Strike out limit of 15 minutes total speaking time during a meeting.

·  Leave proposed limit of 5 minutes per item.

Amended motion to read:

(i)  that during a period of purdah, that Members of the Council not be allowed to issue Council funded bulk letter mailings to residents / voters;

(ii)  that the requirement for Alderman to submit notice of their intention to speak be struck out;

(iii)  that the limit of 15 minutes total speaking time during a meeting for alderman be struck out; and

(iv)  that the proposed limit of 5 minutes per item be agreed.

Further amendment moved by Councillor Letts and seconded by Councillor Barnes-Andrews:

Delete additional recommendation 2 referring to Alderman

Amendment to read:

(i)  that an additional paragraph be added to the Council Procedure Rules covering Aldermen speaking at Council as per the report; and

(ii)  that during a period of purdah, that Members of the Council not be allowed to issue Council funded bulk letter mailings to residents / voters.

UPON BEING PUT TO THE VOTE THE AMENDMENT IN THE NAME OF COUNCILLOR MOULTON WAS DECLARED LOST

UPON BEING PUT TO THE VOTE THE FURTHER AMENDMENT IN THE NAME OF COUNCILLOR LETTS WAS DECLARED CARRIED

UPON BEING PUT TO THE VOTE THE MOTION AS FURTHER AMENDED BY COUNCILLOR LETTS WAS DECLARED CARRIED

RESOLVED

(i)  that an additional paragraph be added to the Council Procedure Rules covering Aldermen speaking at Council as per the report;

(ii)  that during a period of purdah, that Members of the Council not be allowed to issue Council funded bulk letter mailings to residents / voters.