Issue - meetings

Report of the Leader of the Council, seeking approval for a proposed contract extension of the Strategic Service Contract, attached.

DECISION MADE: (Ref: CAB 13/14 11562)

On consideration of the report of the Leader of the Council, Cabinet agreed the following:

(i)  Notes that on 20 November 2013 Full Council approved the extension of the SSP contract with Capita Business Services Limited by five years with a new expiry date of 30 September 2022 (extended from 30 September 2017), subject to the changes to the contract described in this report being made simultaneously.

(ii)  Implements as a consequence of the Full Council’s Policy Framework decision, the extension of the SSP contract by five years, as recommended by Full Council.

(iii)  Approves the proposal to bring sub-£100,000 spend within the Procurement Services delivered under the SSP Contract.

(iv)  Delegates authority to the Director of Corporate Services, together with the Chief Financial Officer and the Head of Legal, HR and Democratic Services to agree the detailed terms and conditions in connection with the above recommendations.

(v)  Authorises the Head of Legal and Democratic Services to enter into the necessary legal documentation.

(vi)  Notes and endorses the governance arrangements set out in Appendix 2 (in so far as they are matters for the Executive).

(vii)  Notes that the changes made during final negotiations as set out in Appendix 1, have taken into account the recommendations of Overview and Scrutiny Management Committee which met on 16 October 2013.

(viii)  Authorises the Director of Corporate Services, together with the Chief Financial Officer and the Head of Legal and Democratic Services to take any further action necessary to give effect to the decisions of the Executive in relation to this matter.

Report of the Leader of the Council, seeking approval for a proposed contract extension of the Strategic Service Contract, attached.

The report of the Leader of the Council was submitted seeking approval for a proposed contract extension of the Strategic Service Contract.

RESOLVED

(i)  That the Consultation process that was followed as outlined in paragraph 59 and Appendix 4 of the report be noted;

(ii)  That the Equality and Safety Impact Assessment process that was followed as set out in paragraph 60 and Appendix 3 of the report be noted;

(iii)  That the extension of the SSP contract with Capita Business Services Limited be approved as a Policy Framework decision, for five years, so that its expiry date becomes 30 September 2022 (extended from 30 September 2017), subject to the changes to the contract described in the report being made simultaneously, (except for that relating to sub-£100,000 spend being brought within the Procurement Services).

(iv)  That the Executive be recommended to implement the Policy Framework decision to extend the SSP contract by five years;

(v)  That the introduction of an IT Development Reserve to smooth the cost of future capital expenditure needed to maintain the desktop estate and associated hardware on an ongoing basis, thereby enabling effective planning to be undertaken over the medium term be approved;

(vi)  That the introduction of a Pension Reserve to manage expenditure associated with employers’ pension contributions payable to the Hampshire Pension Fund for TUPE staff over the term of the contract and smooth the impact on the General Fund revenue budget in any one year be approved;

(vii)  That the governance arrangements set out in Appendix 2 to the report (in so far as they are matters for Full Council) be approved;

(viii)  That it be noted that the changes made during final negotiations as set out in Appendix 1 to the report, have taken into account the recommendations of Overview and Scrutiny Management Committee which met on 16 October 2013.

(ix)  That the Director of Corporate Services, together with the Chief Financial Officer and the Head of Legal and Democratic Services be granted delegated authority to take any further action necessary to give effect to the decisions of Full Council in relation to this matter; and

(x)  That these decisions would form an addendum to the Council’s Policy Framework be noted.