Decision details

To consider the report of the Cabinet Member for Resources updating the Council’s Accommodation Strategy seeking approval to implement measures necessary to vacate Marland House.

A confidential appendix will be attached, this is because it contains commercially sensitive information relating to detailed commercial terms that have not been completed.

(i)  To approve the next phase of the Accommodation Strategy to implement measures necessary to vacate Marland House within the timescales identified. 

(ii)  To approve, if required, a renewal of the lease of 45 Castle Way to the Council and delegate authority to the Head of Property, Procurement and Contract Management and the Head of HR, Legal and Democratic Services to finalise the detailed terms and complete the lease

(iii)  To note that the revenue funding to enable the vacation of Marland House has already been approved by Full Council in July 2012 to ensure that this can be achieved

(iv)  To note that the existing authority delegated to the Executive Director of Corporate Services will continue to be applied, to allocate premises related resources (revenue and capital) to enable any works necessary to be delivered within the timescales identified to ensure the implementation of this next phase of the Accommodation Strategy.

(v)  Subject to Council approval on 15^th May 2013, approve in accordance with Financial Procedure rules capital expenditure of up to £1.2m, if required. Phased £1M in 2013/14 and £200k in 2014/15, to be funded by Council Resources.

1. To enable the disposal of Marland House, as already approved by Cabinet, to support regeneration of this part of the city, to save running costs of the building and avoid significant costs in the future.
2. To approve the changes to the Accommodation Strategy and put in place appropriate funding and approvals for its implementation.

Leasing in new office premises – this is more expensive than the proposals set out in this report, requiring capital and revenue set up and move costs, ongoing revenue and dilapidations costs.