Agenda and minutes

To consider the report of the Cabinet Member for Finance and Change detailing any financial decisions required of a capital or revenue nature.

DECISION MADE: (CAB 23/24 43619)

On consideration of the report of the Cabinet Member for Finance and Change, Cabinet agreed the following:

(i)  To accept and apply the grant funding from DFT, for Local Electric Vehicle Infrastructure (LEVI) grant of £1.63M and Traffic Signal Obsolescence Grant (TSOG) of £0.58M; and

(ii)  To approve addition and spend of £2.21M which has been added to the Growth and Prosperity capital programme.

To consider the report of Cabinet Member for Communities and Leisure seeking approval to accept and authorise expenditure in relation to the next phase of Household Support Fund funding for 1 April 2024 to 30 September 2024 inclusive.

NOTE: This report is submitted for consideration as a general exception under paragraph 15 of the Access to Information procedure Rules in Part 4 of the Council’s Constitution, notice having been given to the Chair of Overview and Scrutiny Management Committee and the public.

The matter requires a decision under this regulation due to its urgency (that it is impracticable to defer the decision until 28 clear days’ notice has been given on the Forward Plan). This is due to the timescales given between the Government announcement of funding being made available on 6 March 2024 and the period within which the scheme must be delivered (1 April 2024 – 30 September 2024).   

DECISION MADE: (CAB 23/24 45184)

On consideration of the report of the Cabinet Member for Communities and Leisure, Cabinet agreed the following:

  Having complied with paragraph 15 of the Council’s Access to Information Procedure Rules:

(i)  To approve in principle for Southampton City Council to participate in the delivery of the next phase of Household Support Fund from 1 April 2024 to 30 September 2024. 

(ii)  To delegate authority to the Executive Director Wellbeing and

Housing to finalise the details of the local Household Support

Fund scheme following consultation with the Executive Director Corporate Services and S151 Officer and the Cabinet Member for Communities and Leisure and to administer funding in accordance with that scheme.

To consider the report of the Cabinet Member for Children and Learning in relation to the procurement of a new Passenger Transport Dynamic Purchasing System.

DECISION MADE: (CAB 23/24 45186)

On consideration of the report of the Cabinet Member for Children and Learning, Cabinet agreed the following:

(i)  To approve the procurement of a Passenger Transport Dynamic Purchasing System (DPS) for a ten-year period through which the Council can seek competitive quotations for any passenger related transport.

(ii)  To delegate authority to the Executive Director – Growth and Prosperity following consultation with Executive Director Corporate Services (S151) to enter into all call off contracts through the DPS.

To consider the report of the Cabinet Member for Environment and Transport seeking approval for the proposed programme of work required to complete an options appraisal to determine the optimal approach for delivering our statutory duties for waste disposal beyond the expiry of the current shared arrangements with Hampshire County Council and Portsmouth City Council post December 2030.

DECISION MADE: (CAB 23/24 45012)

On consideration of the report of the Cabinet Member for Environment and Transport, Cabinet agreed the following:

(i)  To approve the proposed programme and governance arrangements to jointly undertake the initial project appraisal to inform and direct the arrangements for managing waste disposal beyond expiry of the current contract after December 2030.

(ii)  To delegate authority to the Director - Environment, through their role on the Strategic Tripartite Board, following consultation with the Cabinet Member for Environment and Transport within the approvals set out below to progress the options appraisal work set out in the Appendix 1.

(iii)  To approve and commit to supporting the resource requirements to deliver the programme set out in the Appendix 1.

(iv)  To approve in principle the proposed programme budget set out in the Appendix 1.

(v)  To approve the procurement of external expertise and resources to provide the necessary technical input to the options appraisal.

(vi)  To delegate authority to Director - Environment to approve any minor amendments that may be required to the Tripartite Agreement to support the programme set out in the Appendix 1.

To consider the report of the Cabinet Member for Environment and Transport seeking approval for an ANPR Camera Enforcement Contract.

DECISION MADE: (CAB 23/24 43680)

On consideration of the report of the Cabinet Member for Environment and Transport, Cabinet agreed the following:

(i)  To authorise the direct award using Crown Commercial Service Framework agreement RM6099 of a contract to Marston Holdings (‘Marston’) for a 5-year period for ANPR installation, maintenance and repair starting from 01/04/2024.

(ii)  To authorise spend up to £570,000 in relation to the above from the Traffic Enforcement (AT9010) budget over a five year period.

To consider the report of the Cabinet Member for Adults and Health, seeking financial approval for Extra Care Reprocurement.

DECISION MADE: (CAB 23/24 45163)

On consideration of the report of the Cabinet Member for Adults and Health, Cabinet agreed to award three Extra Care Contracts to the successful Tenderer, Care Quality Services Ltd, with effect from 1st July 2024 to 1st July 2028 for an initial term of 4 years with a possible +1+1 extension, at an annual value of £452,368.80 and a total contract value of £2,714,212.80.

To consider the report of the Cabinet Member for Children and Learning seeking approval for the new School Travel Service and Post-16 Travel Service Policy.

DECISION MADE: (CAB 23/24 45020)

On consideration of the report of the Cabinet Member for Children and Learning, Cabinet agreed the following:

(i)  To approve the School Travel Service and Post-16 Travel Service Policy 2024-25.

(ii)  To delegate authority to the Executive Director – Wellbeing (Children and Learning), following consultation with the Cabinet Member for Children’s Services and Learning to make minor changes to the policy during its period of effect.

To consider the report of the Cabinet Member for Economic Development seeking approval for changes to the commercial terms of the Toys R Us Development Agreement.

DECISION MADE: (CAB 23/24 45149)

On consideration of the report of the Cabinet Member for Economic Development, Cabinet agreed the following:

(i)  To approve the proposed changes to the Development Agreement and recommendations set out in Confidential Appendix 1.

(ii)  To delegate authority to the Chief Executive following consultation with the Leader, Executive Director Corporate Services and Director of Legal & Governance to finalise the detailed terms of the amendments required to the Development Agreement Lease and all other ancillary legal documentation to support the delivery of the scheme.