Booking a death registration appointment
Please note
All deaths, whether in the community or at a hospital, are now required to go through the Medical Examiner’s statutory scrutinisation process.
Once the Medical Examiner’s office has contacted you to advise they have electronically scanned and sent us the paperwork, you have five days to register the death.
Processing times for the paperwork once received, are during normal office hours Monday to Friday until 3.30pm (not including weekends and Bank Holidays). If paperwork is received after 3.30pm it may not be processed until the next working day. Please allow time for the receipt and processing of the paperwork before trying to book an appointment.
If paperwork is received outside of the processing times, then the statutory timeframe only commences the next working day.
Before booking an appointment with Southampton Register Office, please check who you should register the death with.
For any baby/child deaths or stillbirths, please contact us directly on deathregistrations@southampton.gov.uk.
Booking an appointment with Southampton Register Office
The appointment booking system will only allow you to book an appointment if the paperwork has been received from the Medical Examiner’s Office and/or the Coroner’s Office.
All medical certificates of cause of death (MCCD) will be electronically scanned directly to us from the Medical Examiner’s Office. You should not receive the original paperwork in any case. The coroner’s office will also scan their paperwork directly to us.
When you enter the details of the deceased, the booking system will link this to any paperwork we may hold under the same details you have entered and allow you to book the appointment for the death registration.
Unfortunately, if the details you have entered do not match to any paperwork we hold, no appointment can be made. This could be down to a spelling on names and/or the date of death differing or simply the paperwork has not yet been received or uploaded.
Processing times for the paperwork once received, are during normal office hours Monday to Friday until 3.30pm (not including weekends and Bank Holidays). If paperwork is received after 3.30pm it may not be processed until the next working day. Please allow time for the receipt and processing of the paperwork before trying to book an appointment.
Should you have any queries or concerns, please contact the office on deathregistrations@southampton.gov.uk.
Please read all of the below before booking your appointment
What happens at the office? SHOW
Who can attend? SHOW
What documents do you need to register a death? SHOW
What will the registrar need to know? SHOW
What documents will I recieve? SHOW
Before you register a death
You won't be able to save this form to complete later, so please allow yourself at least five minutes to fill in the form.
View terms and conditions for death appointments.
Customer survey
After attending your appointment, please fill in our customer survey. We are always interested in your feedback and ideas and appreciate your comments.
